North Carolina eVP #354-PW26-24

Town of Cary HVAC Controls Maintenance and Repair Services Solicitation

The Town of Cary is seeking a qualified vendor to provide comprehensive HVAC controls maintenance, service, and repair across multiple municipal facilities. - Scope of Work: - Includes inspection, calibration, software management, alarm monitoring, preventative maintenance, and repair of HVAC and lighting control systems. - Covers a wide range of equipment: JACE controllers, air handling units (AHUs), VAV boxes, rooftop HVAC units, mechanical plants (chillers, boilers, pumps), lighting controls, power meters, VVT zone dampers, unit heaters, and VRF systems/zones. - Services must be provided at numerous Town facilities, including Town Hall buildings (A-D), community centers, fire stations, parks, Cary Arts Center, Hemlock Bluffs Nature Preserve, Operations Buildings A/B, The Cary Theater, WakeMed Soccer Park, USA Baseball Training Center, and Downtown Cary Park. - Downtown Cary Park services are to be billed separately due to distinct funding requirements. - Service Requirements: - Preventative maintenance and repair for all listed equipment. - On-call service and support during business hours with defined response times. - Use of the Town's asset management system for communication and work orders. - Coordination with mechanical contractors as needed. - Notable Technical Details: - Use of Niagara Building Automation System (BAS) is required for controls and software management. - Vendors must provide detailed cost, financial, and experience information in their proposals. - No specific OEMs or manufacturers are named, but JACE controllers and Niagara BAS are referenced, indicating Tridium as a likely OEM. - Contract Structure: - Initial term of 2 years, with options for two additional one-year renewals. - All services for Downtown Cary Park must be priced and billed separately.

Description

The Town of Cary is soliciting proposals for HVAC controls service, maintenance, and repair for all applicable equipment throughout the Town. The scope includes preventative maintenance and repair rates for a full calendar year, with a separate billing for Downtown Cary Park due to separate funding. Vendors must submit questions by April 3, 2026, and final proposals by April 24, 2026. The solicitation is managed by the Public Works department and requires vendors to comply with all terms and conditions outlined in the RFP documents.

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