Opportunity
SAM #379028
Fermilab Solicitation for Qualitrol Partial Discharge Monitoring System Spare Parts
Buyer
Fermilab
Posted
March 27, 2026
Respond By
April 10, 2026
Identifier
379028
NAICS
423690, 334513
Fermilab, managed by the U.S. Department of Energy Office of Science, is requesting quotes for spare parts for its Qualitrol Partial Discharge Monitoring System. - Government Buyer: - Fermi Forward Discovery Group (FFDG) at Fermi National Accelerator Laboratory (Fermilab), under the Department of Energy Office of Science - Procurement managed by Fermilab's Strategic Commercial Purchasing office in Batavia, Illinois - OEM Highlight: - Qualitrol is the specified Original Equipment Manufacturer (OEM) for the requested parts - Products Requested: - Window Port Assembly & Cover (UNC), part number AE02988, quantity: 9 - IC44 Flange (UNC), part number AE02918, quantity: 9 - Requirements: - Brand name or equivalent items are acceptable - Delivery is F.O.B. Fermilab, Batavia, IL - Offerors must submit SARC Subcontractor Annual Reps & Certs and PUR-466 Proposal Certifications with their proposals - Single, all-or-none Firm Fixed Price (FFP) award - Place of Performance: - All items to be delivered to Fermi National Accelerator Laboratory, Batavia, Illinois
Description
Request for Quote | brand name or item specifications equal to
Fermi Forward Discovery Group (FFDG) FOR FERMILAB has a requirement for Qualitrol Partial Discharge Monitoring (PDM) System Spare Parts
NAICS Code for this procurement is 334513
Fermi Forward Discovery Group (FFDG) Strategic Commercial Purchasing located in Batavia, Illinois issuing a Request for Quote (RFQ) for a commercial, single award contract to. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
Fermi Forward Discovery Group (FFDG) intends to award Firm Fixed Price (FFP) contract. This is an all-or-non requirement, and the government will award a single purchase order to the offeror responsible whose offer conforms to the requirements as stated in the solicitation and is most advantageous to the Government based on the criteria listed within this solicitation.
Window Port Assembly & Cover (UNC) Part # AE02988 QTY 9 IC44 FLANGE (UNC) Part # AE02918 QTY 9
Oral communications are not acceptable in response to this notice.
Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact no later than 4:00 p.m. Central Standard Time on 4/10/2026. Such capabilities /qualifications will be evaluated solely for the purpose of determining whether to conduct this procurement on a competitive basis. A decision by the Government not to compete this proposed effort on full and open competition basis, based upon responses to this notice, is solely with the discretion of the government.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this RFP.
FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025)
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format and can be accessed at the following URL:
https://procurement.fnal.gov/terms-conditions/
FERMI Strategic Commercial Purchasing will be the procuring center for this effort. All equipment and or services are to be delivered F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid (delivered).
The following Representations must be completed and returned with your proposal.
SARC – Subcontractor Annual Reps & Certs PUR-466 – Proposal Certifications
The RFP response shall include a completed RFP page include a price, with a completed SARC and PUR-466.
All contractual questions shall be directed to:
Cathleen E. Stadler
Procurement Specialist
630-840-2763