Lakeland Opengov #2026-RFP-030

Cloud-Based Public Safety Scheduling and Timekeeping Software for Police and Fire Departments

The City of Lakeland Department of Information Technology is seeking a cloud-based Timekeeping and Scheduling Software solution for its Police and Fire departments. - Buyer: City of Lakeland Department of Information Technology - Departments covered: - Police (approx. 450 personnel) - Fire (approx. 250 personnel) - Solution requirements: - Centralized timekeeping and scheduling for public safety staff - Support for complex shift patterns (e.g., 24/48 fire shifts, 12-hour rotating police shifts) - Automation of overtime calculations - Compliance with union and work group rules - Integration with Oracle PeopleSoft - Mobile access and ADA compliance - Features for leave management, shift bidding, and real-time updates - Estimated budget: - $150,000 for initial licensing and setup - $75,000 for annual license renewals - No specific OEMs or vendors are named in the solicitation - Notable requirements: - Technical compatibility with Oracle PeopleSoft - Automation and flexibility for complex scheduling and union rules

Description

The City of Lakeland is seeking proposals for a cloud-based Timekeeping and Scheduling Software tailored for its Police and Fire public safety departments, which include approximately 450 police and 250 fire personnel. The solution should centralize timekeeping and scheduling, support various shift patterns, automate overtime, and accommodate union and work group rules. The estimated budget is $150,000 for licensing and setup in the first year, with $75,000 for recurring license renewals. The system must integrate with existing Oracle PeopleSoft systems and provide mobile access and ADA compliance.

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