New Brunswick Opportunities Network #P26-32

Council Chamber AV and Video Conferencing System Modernization for City of Fredericton

The City of Fredericton is seeking a vendor to design, supply, install, and commission a modern Audio Visual (AV) and Video Conferencing System for its Council Chamber. - Government Buyer: - City of Fredericton, New Brunswick - Offices: Office of the City Clerk and Procurement Division - OEMs and Vendors Mentioned: - Televic (highlighted as the preferred OEM for conferencing units) - PTZOptics (for PTZ cameras) - Q-SYS (for digital signal processing) - Equivalent brands may be considered for all major components - Products and Quantities Requested: - 16 Televic uniCOS touchscreen delegate/chairperson units (part number: Televic uniCOS) - 7 Televic Confidea Flex wired desktop units (part number: Televic Confidea Flex) - 2 Televic interpreter desk units (part number: Televic interpreter desk units) - 1 Televic Plixus Multimedia Engine (part number: Televic Plixus Multimedia Engine) - 1 Q-SYS Core 24f Digital Signal Processor (part number: Q-SYS Core 24f) - 5 PTZOptics Move SE 20X PTZ cameras (part number: PTZOptics Move SE 20X) - AV distribution and networked audio/video components - Services Requested: - System design, planning, installation, configuration, programming, testing, commissioning, and training - Ongoing support and maintenance (five-year agreement with options for renewal) - Unique or Notable Requirements: - System must support hybrid meetings (in-person and remote), electronic voting, multilingual interpretation (including French), automated camera tracking, and Microsoft Teams integration - All equipment must be new, off-the-shelf, and comply with Canadian data residency and information security standards (e.g., ISO 27000, SSAE18) - Compliance with the City’s Supplier Code of Conduct and mandatory COVID-19 vaccination for onsite personnel - Supplier responsible for all costs including freight, installation, and warranty management - Budget: - $250,000 for design, supply, installation, and commissioning (ongoing support excluded)

Description

The City of Fredericton is seeking proposals from qualified proponents to design, supply, install, and commission a modernized Audio Visual (AV) and Video Conferencing System for the Council Chamber. The project aims to enhance the quality, reliability, and functionality of council meetings, including hybrid participation, public transparency, and multilingual accessibility. The existing legacy system components require replacement or reconfiguration. The new system must support high-quality audio and video, hybrid meetings with remote participants, voting functionality, and multilingual support including French translation. The anticipated budget for design, supply, installation, and commissioning is $250,000, excluding ongoing support and maintenance.

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