Columbus City Schools Columbuscityschools #004_CCSDentalRFP2026

Columbus City Schools Seeks Administrator for Self-Funded Dental Program (2027+)

Columbus City Schools, Ohio's largest school district, is seeking a vendor to administer a self-funded dental benefits program for approximately 8,300 employees. - Government Buyer: - Columbus City Schools (procurement managed via Aon) - Oversight by Columbus Board of Education / CCS Joint Insurance Committee - Scope of Services: - Administration of a self-funded dental program with two plan options (base plan and potential buy-up plan) - Support for network access, provider disruption analysis, and discount analysis (using Aon’s Dental Discount Database) - Dedicated claims and customer service teams - Customized reporting and account management - Coordination with the district’s FSA administrator for out-of-pocket data - Online eligibility and claims access (including edit access for eligibility) - ID cards with non-SSN identifiers (two cards for dependents) - Participation in enrollment meetings at no cost - Notable Requirements: - Vendors must submit both self-funded and fully insured proposals - 0% commissions on quotes - 90% employer / 10% employee contribution split - Data ownership and transferability guaranteed for the district - LEDE (Local Economically Disadvantaged Enterprise) participation goal: 20% of administration fees, with reporting/verification - All communications and submissions routed through Aon; direct contact with CCS prohibited - Period of Performance: - Initial 3-year contract starting January 1, 2027, with two optional one-year renewals - Rates/fees must be guaranteed through the initial contract period (through December 31, 2029); additional consideration for multi-year guarantees or rate caps - Locations: - Columbus City Schools, 3700 South High Street, Columbus, OH 43207 (client address) - Aon Office, 8940 Lyra Drive, Suite 250, Columbus, OH 43240 (procurement communications) - Place of performance: Ohio - OEMs and Vendors: - No specific OEMs or product part numbers are mentioned, as this is a services procurement - Evaluation: - Proposals evaluated using CCS “Dental RFP Fees and Benefits 2026” and “Dental RFP Questionnaire 2026” - LEDE participation weighted at 20% of scoring

Description

Columbus City Schools in Ohio is soliciting proposals for dental services through a document-only procurement process. The district seeks a vendor to administer a self-funded dental program with two plan options, effective January 1, 2027, for approximately 8,300 employees. The contract is expected to last three years with two optional one-year renewals, and vendors must guarantee rates through December 31, 2029. The procurement emphasizes a seamless, employee-focused experience and includes requirements for Local Economically Disadvantaged Enterprise (LEDE) participation.

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