Columbus City Schools Columbuscityschools #031_CCS2025VisionRFP

Columbus City Schools Vision Insurance RFP: Fully Insured Base and Buy-Up Plans

Columbus City Schools, Ohio's largest school district, is seeking proposals for a fully insured vision insurance program to cover approximately 7,600–8,300 employees. - Government Buyer: - Columbus City Schools (Franklin County, OH) - OEMs and Vendors: - Vision Service Plan (VSP) is the current vision benefits provider - Other referenced providers (for context): UnitedHealthcare, CVS Caremark, Delta Dental, Unum, Lincoln Financial, Norton LifeLock, LegalEASE, Nationwide Insurance - Products/Services Requested: - Two fully insured vision plan options: - Base Plan: 100% paid by the District for most employees (approx. 4,003 covered lives) - Buy-Up Plan: Enhanced benefits, 100% paid by employees (approx. 3,611 covered lives) - Vision insurance administration services, including claims processing, member services, network management, and reporting - Unique or Notable Requirements: - Plans must closely duplicate current plan designs and union-bargained benefits - Network access standards: urban/suburban—2 providers within 10 miles; rural—1 provider within 20 miles - Financial guarantees: 3-year initial contract with rates guaranteed through the first term; two optional one-year renewals - Participation in the Local Economically Disadvantaged Enterprise (LEDE) outreach program (20% goal) - All communications must go through Aon, the District's broker; proposals must be net of commissions - Vendors must provide detailed responses on plan administration, network, member experience, financials, and LEDE commitments - Data ownership, implementation support, and robust account management required - Place of Performance/Delivery: - Columbus City Schools, 3700 South High Street, Columbus, OH 43207 - Aon contracting office: 8940 Lyra Drive, Suite 250, Columbus, OH 43240

Description

Columbus City Schools is seeking proposals for a fully insured vision insurance program with two plan options: a Base Plan fully paid by the District for most employees, and a Buy-Up Plan with additional benefits paid by employees. The RFP aims to secure a vendor partner to provide cost-effective rates, a sufficient provider network, and a seamless employee experience. The contract is expected to start January 1, 2026, with an initial term of three years and two optional one-year renewals. The RFP includes requirements for plan design duplication, network access, financial guarantees, and participation in the Local Economically Disadvantaged Enterprise (LEDE) outreach program.

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