Columbus City Schools Columbuscityschools #002_CCSCOBRAandFSARFP2026

Columbus City Schools Seeks Vendor for COBRA, FSA, HSA, HRA, Lifestyle, and Commuter Benefits Administration

Columbus City Schools, Ohio's largest school district, is seeking a vendor to administer a comprehensive suite of employee benefit accounts, starting January 1, 2027. - Government Buyer - Columbus City Schools (serving over 46,000 students and 8,000 staff) - OEMs and Vendors Mentioned - Current carriers: WEX (COBRA, FSA, HSA), UHC (medical), CVS (pharmacy) - No specific OEMs mandated; open to all qualified benefits administration providers - Products/Services Requested - Administration of the following programs for approximately 8,000 employees: - COBRA (Consolidated Omnibus Budget Reconciliation Act) benefits - Flexible Spending Accounts (FSA) – Healthcare and Dependent Care - Health Savings Accounts (HSA) - Health Reimbursement Accounts (HRA) – multiple plan types - Lifestyle Reimbursement Accounts (LRA) - Commuter Benefits - Services include claims processing, debit card issuance, electronic enrollment, mobile/web access, and compliance testing - Integration with HRIS (Munis) and benefits enrollment system (iBTR/bswift) - Ability to accept eligibility information via 834 files - Unique or Notable Requirements - Minimum 3-year rate guarantee (preference for multi-year guarantees or caps) - Implementation credit required - Participation in Local Economically Disadvantaged Enterprises (LEDE) Outreach Program (20% goal) - 0% commissions on administration fees - Dedicated account management and experience with large public sector clients - Multi-language customer service and employee communication materials - All district data remains property of CCS - Electronic proposal submission and sample contracts required - Performance guarantees and support for web/mobile technology - Multi-vendor consideration and seamless, employee-focused experience - Place of Performance/Delivery - Columbus City Schools, 3700 South High Street, Columbus, OH 43207

Description

Columbus City Schools is soliciting proposals for administration services of COBRA and Flexible Spending Account (FSA) programs effective January 1, 2027. The RFP seeks a vendor partner to provide seamless, employee-focused COBRA and FSA administration for approximately 8,000 employees. The contract term is initially three years with two optional one-year renewals, requiring a rate guarantee through December 31, 2029. Proposals are due by February 25, 2026, and vendors must comply with the district's outreach program promoting Local Economically Disadvantaged Enterprises (LEDE).

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