Merx #UOT202617454

University of Toronto Seeks Event Management Services for IFHNOS 2030 Conference

The University of Toronto is seeking a qualified supplier to provide comprehensive event management services for the 9th International Congress of the International Federation of Head and Neck Oncologic Societies (IFHNOS) in 2030. - Government Buyer: - Governing Council of the University of Toronto - St. George Campus Procurement Services - Department of Otolaryngology - Head & Neck Surgery, Temerty Faculty of Medicine - Products/Services Requested: - Full-service event management for a five-day international medical congress - Management and coordination of all parties, including subcontractors and third parties - Delivery of live plenary sessions, panel discussions, concurrent sessions, poster and exhibit halls, and social activities (e.g., executive and president’s dinners) - Unique/Notable Requirements: - Expected attendance: 1,200 to 1,500 participants, plus 250+ hosts, moderators, and presenters - Supplier must ensure all deliverables are met and oversee all event aspects - Evaluation criteria include experience, methodology, project management, pricing, and optional vendor presentation - Procurement subject to Canadian and international trade agreements - No specific OEMs or vendors are named in the solicitation - Place of Performance: - Metro Toronto Convention Centre, Toronto, Ontario - Contracting office at University of Toronto – St. George Campus Procurement Services - Contract Term: - Five years with no extension, covering planning and execution of the IFHNOS 2030 Conference

Description

The University of Toronto is seeking a full-service event management supplier for the 9th International Congress of the International Federation of Head and Neck Oncologic Societies (IFHNOS) scheduled for 2030 in Toronto. The event will be a five-day congress held at the Metro Toronto Convention Centre, expecting 1,200 to 1,500 attendees and involving multiple sessions, poster and exhibit halls, and social activities. The supplier will be responsible for managing and coordinating all parties involved, including subcontractors and third parties, ensuring all deliverables are met. The contract term is five years with no extension, and evaluation criteria include experience, approach, project management, pricing, and optional vendor presentation.

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