My Florida Marketplace #DMA-SS-353

Event Coordination and Logistical Support for Southeastern Region Army National Guard Native American Consultation Meeting

This procurement opportunity involves the Florida Army National Guard (FLARNG) contracting with Thompson Engineering Inc. for comprehensive coordination and management of the Southeastern Region Army National Guard Native American Consultation Meeting. - Government Buyer: - Department of Military Affairs (DMA), Florida Army National Guard (FLARNG), Environmental Branch of the Construction Facilities Management Office - Primary OEM/Vendor: - Thompson Engineering Inc. (sole source due to unique experience and established relationships with Native American Tribal Nations) - Products and Services Requested: - Event coordination, facilitation, and management for the Native American Consultation Meeting - Lodging: 25 rooms at The Guy Harvey Resort (2 Queen Beds Partial View) - Meals: Catering for up to 50 attendees (breakfasts, lunches, one dinner) - Function room rental (Nautilus Ballroom) - Preparation of event materials (up to 50 notebooks with recycled content, handouts, pamphlets) - Audio-visual equipment rental and support - Transportation and travel reimbursement for approximately 25 Native American Tribal representatives (estimated $600 per person) - Cultural awareness field trips and off-site excursions - Photography services (with participant consent) - Advertising, registration, and communication support - After-action reporting, summary letters, and follow-up communications - Unique or Notable Requirements: - Strict confidentiality of all materials and participant information - Fixed-price delivery orders - Emphasis on anthropological perspective and cultural awareness - Monthly progress reporting - Coordination with federally recognized Tribal Governments and guest speakers - Estimated Contract Value: - $115,000 - Place of Performance: - The Guy Harvey Resort, 860 A1A Beach Blvd, St. Augustine Beach, FL 32080 - Florida Army National Guard, Department of Military Affairs, CFMO/ENV, 2305 State Road 207, St. Augustine, FL 32086

Description

The Department of Military Affairs (DMA) is seeking contractual services from Thompson Engineering Inc. to coordinate, facilitate, and manage the Southeastern Region Army National Guard Native American Consultation Meeting scheduled for August 17-21, 2026, at The Guy Harvey Resort in St. Augustine Beach, Florida. The scope includes logistical support such as meeting agenda development, coordination with the venue, invitation of federally recognized Tribal Government participants, guest speakers, cultural awareness field trips, preparation of materials, and travel reimbursements for Native American Tribal representatives. This is a single source procurement due to Thompson Engineering's unique experience and established rapport with the Native American Tribal Nations in the Southeastern United States.

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