Buchanan Municode #BID Copier and Maintenance Services

City of Buchanan Solicits Leasing and Maintenance of Multifunction Copiers

The City of Buchanan, Michigan is seeking proposals for leasing, maintenance, and support of multifunction copier equipment for multiple city departments. - Government Buyer: - City of Buchanan, City Clerk's Office - OEMs and Vendors: - Current equipment is manufactured by Sharp - Vendors may propose equivalent or superior solutions from other OEMs - Products/Services Requested: - Six multifunction copiers matching or exceeding the following Sharp models: - Sharp MX-b350W (1 unit) - Sharp MX-C304WH (2 units: 1 for B/W, 1 for color) - Sharp MX-3050N (2 units: 1 for B/W, 1 for color) - Sharp MX-M465N (1 unit) - Required features: copy, print, scan, fax, finishing (stapling, collating), scan-to-email, scan-to-network folder, and network compatibility - Services include: - Leasing of copiers - Delivery, installation, and network integration - On-site training for staff - Full-service maintenance (parts, labor, consumables except paper, toner, drums, developer, staples, preventative maintenance) - 24-hour service response during business hours - Service reporting and defined escalation procedures - Unique/Notable Requirements: - Minimum 95% uptime guarantee - Fixed monthly lease costs and all-inclusive maintenance pricing - Compliance with energy efficiency and security standards - Vendors must provide equipment that matches or exceeds the performance and functionality of current Sharp models - Place of Performance: - Buchanan City Hall - Public Safety building, Buchanan - Public Services building, Buchanan

Description

The City of Buchanan is seeking proposals from qualified vendors to provide copier equipment, leasing, maintenance, and support services for multiple city departments. The city currently operates four copiers across four locations and aims to secure modern multifunction copier solutions that improve efficiency and reduce downtime. The contract term is 36 months with potential renewal options. Vendors must provide equipment meeting or exceeding current specifications, delivery, installation, training, maintenance, and support services.

View original listing