City of Laredo Ionwave #Informal IFB Inventory Management Services Addendum 1

City of Laredo Seeks Cloud-Based Inventory Management System for Convention Visitors Bureau

The City of Laredo is seeking bids for a cloud-based inventory management system to support the Convention Visitors Bureau's operations across six locations. - Government Buyer: - City of Laredo, Purchasing Division (Financial Services) - Products and Services Requested: - Vendor-hosted, cloud-based (SaaS) inventory management platform - Must support approximately 500 SKUs across six locations - Required integration with Square for sales and inventory syncing - Optional integration with Simpleview CRM - Barcode generation, label printing, and scanning (hardware support as optional line item) - Mobile and tablet access (primarily iOS), web browser access - User permissions for up to 12 team members - Inventory tracking (bulk and serialized), low stock alerts, order management, and delivery tracking - Reporting and analytics (inventory levels, usage by location, order history, custom reports) - Showroom interface for external users (e.g., hotel partners) to submit orders - Optional hardware: - Barcode scanners, printers, label makers, and mobile devices/tablets - Services: - Implementation and onboarding (including limited data migration from spreadsheets) - Virtual training (not prerecorded) - Ongoing technical support and maintenance - Unique or Notable Requirements: - Local vendor preference (5% bid preference) - System go-live preferred within 60-90 days of contract start - Multi-location support and external user order submission - Compliance with insurance and ethical standards - No specific OEMs or vendors are named in the solicitation.

Description

The City of Laredo is soliciting bids for inventory management services for the Laredo Convention Visitors Bureau. The scope includes implementing a vendor-hosted, cloud-based inventory management system with integration to Square and optional integration with Simpleview CRM. The system must support multi-location inventory tracking across six sites, barcode generation and scanning, mobile access primarily via iOS and tablets, order management with approval workflows, and comprehensive reporting. Bidders are encouraged to submit electronically or hand-deliver bids by March 31, 2026, with a preference given to local vendors registered in Laredo, Texas.

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