SAM #1165258

Comprehensive HVAC Service Agreement for USDA ARS Seedhouse & Headhouse Facilities

USDA ARS Pacific West Area is seeking qualified small business vendors for a comprehensive HVAC service agreement at the Seedhouse and Headhouse facilities. - Government Buyer: - United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Pacific West Area (PWA) - Contracting office: USDA ARS AFM APD, 5601 Sunnyside Avenue, Beltsville, MD - OEMs and Vendors Mentioned: - Carrier (air handler, condensing unit) - Bell & Gossett (circulation pumps) - RUUD (water heater) - Greenheck (exhaust fans) - Russell (condensing units, evaporator units) - Bry Air (dehumidifier) - Twin City Blower (exhaust fan) - Products/Services Requested: - Full coverage HVAC maintenance and 24/7 monitoring for Seedhouse & Headhouse - Equipment includes: air handler (Carrier M/N 39LA1103), circulation pumps (Bell & Gossett M/N 15AB), water heater (RUUD M/N ME40), exhaust fans (Greenheck, Twin City Blower), condensing units (Carrier M/N 38AUDA16A0GGA0A0, Russell M DL010MM4E), dehumidifier (Bry Air), evaporator units (Russell M ITE26270DE), DDC temperature control system, furnace, heat pump, walk-in freezer - Services: preventive maintenance, emergency repairs, filter replacement, condenser coil cleaning, belt replacement, call documentation, remote diagnostic support - Unique/Notable Requirements: - Vendors must demonstrate relevant HVAC service experience - Must indicate small business status (including SBA-certified HUBZone, Women-Owned, or SDVOSB) - Emphasis on minimizing downtime and maintaining system operability - Submission of a capabilities statement and compliance with Statement of Work criteria - Place of Performance: - Seedhouse & Headhouse facilities, Pullman, Washington - Contracting office: Beltsville, Maryland

Description

This is a Sources Sought only, this is NOT a solicitation. 

A market survey is being conducted to determine if there are adequate Small Business, SBA-certified HUBZone, Women-Owned, or Service Disabled Veteran-Owned Small Business (SDVOSB) contractors available for a proposed project who meet the specific criteria outlined below. This is not a solicitation announcement or request for proposal. It does not constitute any commitment by the Government. The purpose is to conduct market research to gain knowledge of potentially qualified sources. Responses to this Sources Sought Notice will be used by the Government to make an appropriate acquisition decision. The USDA Agricultural Research Service (ARS) will not award a contract on the basis of responses or pay for the preparation of any information submitted. Respondents will not be notified of the results of this notice. After completing an analysis of the responses, the Government will determine whether to limit competition to HUBZone, SDVOSB, Women-Owned, or other small business firms, or to proceed with issuing an unrestricted solicitation, inviting full and open competition.

The United States Department of Agriculture (USDA), Agricultural Research Service (ARS), PWA has a requirement for a service agreement for equipment as described in the attached statement of work. 

Companies who have the experience, as well as an interest in doing business with ARS, should submit a Capabilities Statement which, for this notice, is not expected to be a proposal, but rather short statements regarding the company’s ability to demonstrate their expertise and experience in relation to the areas specified in this notice. Companies should also indicate whether they are a Small Business, SBA-certified HUBZone, SDVOSB, or Women-Owned Small Business.

Submission Instructions: Interested vendors are invited to submit a response to this Sources Sought notice by 12:00 p.m. ET on Sunday, April 5th, 2026, to the attention of Katelyn Nelson, Contract Specialist, at Katelyn.Nelson@usda.gov . 

Responses shall be no more than 10 pages and include the following information:

Organization Name; Contact Name, e-mail address and phone number; Organizations UEI number; Business size status for the applicable NAICS code; A statement of interest in any forthcoming acquisition. A statement of capability to perform details of the requirement to include all requirements outlined in SOW. Country of origin of product.

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