Contra Costa Water District Civicplus #2715

CCWD RFP for Graphic Design, Printing, and Mailing Services

Contra Costa Water District (CCWD) is seeking proposals for graphic design, printing, and mailing services to support its public communications and outreach materials. - Government Buyer: - Contra Costa Water District (CCWD), Purchasing Office - Scope of Services: - Graphic design for newsletters, bill inserts, annual reports, calendars, and digital publications - Printing of materials such as annual water quality reports (600 copies), calendars (4,000 copies), Prop 218 notices (62,000 copies), and large quantities of envelopes (#10 and #9, 500,000 each) - Mailing services for mass mailings, including 190,000 postcards and Prop 218 notices, with requirements for NCOA Move Update Compliance, CASS certification, presorting, and USPS delivery - Products/Services Requested (selected examples): - On Tap newsletter (design only) - Annual Water Quality Report (print: 600 copies) - Annual Water Quality Report Postcard (mail: 190,000) - Calendar (print: 4,000) - Prop 218 Notices (mail: 62,000) - #10 SPCL Window 24# White Wove Envelopes (print: 500,000) - #9 Regular 24# Blue Wove Envelopes (print: 500,000) - Unique/Notable Requirements: - All electronic deliverables must meet ADA accessibility standards - Compliance with California prevailing wage laws and safety requirements - Insurance coverage tracked via MyCOI - Business licensing verification and equal employment opportunity policies - Mailing services must include mail tracking or confirmation upon request - No specific OEMs or named vendors are mentioned; open to qualified commercial providers - Delivery and performance locations include CCWD offices and facilities in Concord, Oakley, and Brentwood, California

Description

This is a request for proposals issued by the Contra Costa Water District for graphic design, printing, and mailing services. The contract covers a three-year base period from July 1, 2026, through June 30, 2029, with two optional one-year extensions. Proposals must be submitted electronically by April 23, 2026, and the district requires compliance with insurance, business licensing, prevailing wage laws, and equal employment opportunity policies. No pre-proposal meeting is scheduled, and all materials become property of the district upon submission.

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