New York State Contract Reporter #IFB0355

Rental and Pumping Services for Mobile Restrooms at the New York State Fair

This opportunity involves the rental and servicing of mobile restrooms, showers, hand-washing stations, holding tanks, and associated pumping services for the annual New York State Fair at the Fairgrounds in Syracuse, NY. - Government Buyer: - New York State Department of Agriculture and Markets, Division of New York State Fair - Products and Quantities: - Fourteen-stall mobile restroom trailers: 2–3 units (plus overage) - Ten-stall mobile restroom trailers: 8–9 units (plus overage) - Eight-stall mobile restroom trailers: 2–3 units (plus overage) - Three-stall restroom trailers (one ADA compliant plus two all gender): 2–3 units (plus overage) - Single-stall all gender ADA compliant restroom trailers: 2–3 units (plus overage) - Single-stall portable chemical toilets (Port-a-Johns): 64–72 units (plus overage) - Single-stall ADA compliant portable chemical toilets: 20–23 units (plus overage) - Portable water hand washing stations: 18–20 units (plus overage) - 950-gallon self-contained vacuum tanks: 1–2 units (plus overage) - 1500-gallon self-contained vacuum tanks: 1–2 units (plus overage) - Single-stall ADA compliant restroom/shower combo with ramp(s): 1–2 units (2026–2027 only, plus overage) - Sixteen-stall shower trailers: 2–3 units (2026–2027 only, plus overage) - Services Requested: - Daily scheduled pumping for Fair-obligated trailers, RVs, and individual RV patrons (approx. 1,295 pumps per Fair) - Emergency pumping services (hourly, with 90-minute response requirement) - Mobile restroom pumping at specific RV lots (Tan Lot, Indian Village RV area, Pink Lot) with up to 7 pumps per RV over 13 days - Unique or Notable Requirements: - All equipment must be delivered, installed, maintained, cleaned, pumped, and removed by the contractor - Equipment must not be older than 60 months unless approved - 24-hour service required during the Fair - Strict cleaning schedules (e.g., every 90 minutes in high-traffic areas) - MWBE participation goal of 30% - Emergency pumping response within 90 minutes - Comprehensive documentation and certifications required for bid submission - OEMs and Vendors: - No specific OEMs or vendors are mandated; the solicitation is open to qualified suppliers able to meet the technical and service specifications - Place of Performance: - New York State Fairgrounds, 581 State Fair Boulevard, Syracuse, NY (primary) - Specific RV areas: Tan Lot, Indian Village RV area, Pink Lot - Administrative office: 10B Airline Drive, Albany, NY - Contract Term: - June 1, 2026 – September 30, 2030, covering annual State Fair events - Estimated Contract Value: - $1,000,000 – $3,000,000 (based on scope and duration) - Potential Competitors: - Leading portable sanitation and restroom trailer rental companies (e.g., United Site Services, Satellite Industries, PolyJohn, Service Sanitation, CALLAHEAD) - Competing Products: - Portable restroom trailers, ADA-compliant restroom/shower combos, portable hand washing stations, vacuum/pumping trucks, and chemical toilets from major manufacturers

Description

The New York State Department of Agriculture and Markets is soliciting bids for the rental of mobile restrooms, showers, hand-washing stations, holding tanks, and associated pumping services at the New York State Fairgrounds during the annual State Fair. The contract term is from June 1, 2026, to September 30, 2030. The scope includes delivery, installation, maintenance, pumping, cleaning, and removal of these facilities at various locations throughout the Fairgrounds during the event.

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