SAM #36C25226Q0354

Sole Source Maintenance and Support for Canon CT and Vitrea Software at VA Hospital

This opportunity involves a sole source contract for maintenance and emergency support of Canon CT and Vitrea software at a VA hospital. - Department of Veterans Affairs Great Lakes Acquisition Center is the contracting office - Sole source contract with Canon Medical Systems USA, Inc. - Only Canon is authorized to provide maintenance and support for these systems - Services required: - Full-service maintenance and emergency support for Canon CT and Vitrea software - Place of performance: - William S. Middleton Memorial Veterans Hospital, Madison, WI - Contracting office location: - Great Lakes Acquisition Center, Milwaukee, WI - NAICS code: 811210 (Electronic and Precision Equipment Repair and Maintenance) - Contract issued under IDIQ SPE2D1-17-D-0022 - Justification for Exception to Fair Opportunity (JEFO) restricts service to OEM - No competitive quotes anticipated, but capability statements may be submitted - No specific quantities or part numbers provided - Period of performance not specified in the documents - Estimated contract value likely in the low to mid five-figure range, based on typical annual maintenance for hospital imaging systems

Description

Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Canon Medical Systems USA, Inc to provide a full-service maintenance and emergency contract of the Canon CT and Vitrea software at the William S. Middleton Memorial Veterans Hospital in Madison, WI. A Class Justification for an Exception to Fair Opportunity (JEFO) issued by the Department of Veterans Affairs Office of Acquisition and Logistics National Acquisition Center limits performance of service agreements for previously acquired and installed Philips Radiology and Imaging Systems to the OEM, Philips. Orders will be issued as sole source (to the OEM) in accordance with FAR 16.505(b)(2)(i)(B). All orders will be issued under IDIQ SPE2D1-17-D-00. NO OTHER VENDORS ARE AUTHORIZED FOR SERVICE PER THE JEFO.

This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified Acquisition Procedures as implemented in FAR 13.106-1(b)(1), only one responsible source and no other supplies or services will satisfy agency requirements. The NAICS Code is 811210.

This Notice of Intent is not a request for competitive quotes. No solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 10:00am CDT on 03/31/2026. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements.

Responses received will be evaluated, however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with Canon Medical Systems USA, Inc.

Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Eileen Meyer at eileen.meyer@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

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