SAM #36C10X26Q0116

VA Sources Sought: Philips EPIQ CVx Cardiac Ultrasound Systems, Accessories, and Training (or Equal)

The Department of Veterans Affairs (VA), Veterans Health Administration, through the Strategic Acquisition Center (SAC) Frederick, is seeking sources for an enterprise-wide contract to supply Philips Healthcare EPIQ CVx cardiac ultrasound systems and a comprehensive suite of related accessories, software, transducers, and training services, or equal products. - Government Buyer: - Department of Veterans Affairs (VA) - Veterans Health Administration (VHA) - Strategic Acquisition Center (SAC) Frederick - Original Equipment Manufacturer (OEM): - Philips Healthcare (highlighted as the primary OEM) - Products and Services Requested: - Philips EPIQ CVx 3D and 2D cardiac ultrasound systems (e.g., part numbers NNAP990, NNAP991) - Extensive range of Philips transducers (e.g., X5-1, X8-2t, L12-3, S5-1, and more) - Software packages for advanced cardiac imaging, quantification, and workflow (e.g., 3DAMV, Structural Heart, 3D Leadership, AutoStrain, HeartModel) - Accessories such as OLED display monitors, internal DVRs/printers, footswitches, and battery life extensions - Extended warranties (up to 4 years per system) - Comprehensive training and support services, including on-site and virtual training, accreditation assistance, and membership levels (Silver, Gold, Platinum) - Notable Requirements: - FDA approval for diagnostic cardiac procedures - Advanced imaging features: OLED live display, real-time 3D TEE, tissue harmonic imaging, 4D cardiac imaging, 1TB storage - DICOM modality approval for interoperability - Comprehensive service and training plans - Vendors may propose equivalent solutions if all salient characteristics are met - Vendors must provide technical literature, service plan details, and proof of authorized distribution - Scope and Delivery: - Delivery and support to VA medical centers and facilities nationwide (U.S. and territories) - Contract Structure: - 12-month base period with four 12-month option periods

Description

Sources Sought Notice *= Required Field Page 1 of 5

Description The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Cardiac Ultrasound as a candidate for an Enterprise-wide (otherwise referred to as national) single Requirements contract award. The Department of Veterans Affairs (VA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Sources Sought Notice in accordance with the Revolutionary FAR Overhaul (RFO) 10.001(b) to determine the availability and technical capabilities of qualified sources.

The SAC in conjunction with VHA is seeking a qualified vendor to provide the Philips Healthcare EPIQ CVx® brand name or equal cardiac ultrasound system and accessories on an Enterprise-wide basis. The vendor must also provide training and services.

The VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders in accordance with (IAW) RFO 16.503, Requirements Contract to a vendor capable of providing cardiac ultrasound systems and accessories, training, and services. Vendors will be required to deliver cardiac ultrasound systems and accessories and provide training and services to VA medical centers and facilities throughout the United States and its territories.

The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.

The Vendor must demonstrate the ability to meet all requirements for the solicitation.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing, Product Service Code: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 800 employees.

The RFO Provision found at 52.204-7 requires that The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award.  You may access the website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website.

All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of proposal submission.

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice.

This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.

2.0 Scope A cardiac ultrasound machine, also known as an echocardiography machine, is a specialized medical imaging device used to visualize the heart and its structures. Echocardiography is an essential diagnostic tool for identifying various heart conditions, including heart valve disorders, cardiomyopathies, pericardial effusions, and congenital heart defects.

Contract Line-Items Number (CLIN) being considered: Contract Line Items Manufacturer Part Number Description 0001Philips NNAP990EPIQ CVx 3D System w/ 3-year warranty 0002Philips NNAP991EPIQ CVx 2D System w/ 3-year warranty 0003Philips NNAV7922025 OR Software 3DAMV 0004Philips NNAV538Adult Echo X5-1c & S5-1 Bundle 0005Philips NNAV537X5-1c Bundle for iE33 Trade 0006Philips NNAV7932025 OR Structural Heart Pkg 0007Philips NNAV714TEE & TTE Transducer Bundle 0008Philips NNAV7052024 2D Innovation Package 0009Philips NNAV7952025 3D Leadership Package 0010Philips NNAV7962025 3D Leadership Adv Pkg 0011Philips NNAV7972025 3D Leadership Plus Pkg 0012Philips NNAV8042025 3D Leadership Premium 0013Philips NNAV6712023_3DLeadershipPlusVeriSight 0014Philips NNAV706Comprehensive SHD Package 0015Philips 9896070043461 Year Point of Sale Extended Warranty for EPIQ CVx (max of 4 per u/s) 0016Philips NUSX843Comprehensive SHD Package 0017Philips NUSX050CV Clinical Pkg 0018Philips NUSX019Loyalty Promo, Release 9.0 0019Philips NUSX021CVx Loyalty Interv. Bundle 0020Philips NUSX070Abdomen 0021Philips NUSX071Adult Cardiology 0022Philips NUSX072Fetal Echo 0023Philips NUSX081TCD 0024Philips NUSX083Vascular 0025Philips NUSX170Pulse Phono 0026Philips NUSX090xMATRIX xPlane 0027Philips NUSX180Cardiology 3DQ Bundle 0028Philips NUSX189DHM and 3DQ Bundle 0029Philips NUSX281Comprehensive 3DQ Bundle 0030Philips NUSX284DHM AutoStrain LV Bundle 0031Philips NUSX184CV 2DQ, 3D LV Pack 0032Philips NUSX181Intervention Card 0033Philips NUSX183MVN 0034Philips NUSX2903D Auto MV 0035Philips NUSX1873DQ 0036Philips NUSX1883DQ Advanced 0037Philips FUS8766XICE PIM 0038Philips NUSX838Complete 2D&3D Quantification 0039Philips NUSX8392D AutoStrain Package 0040Philips NUSX840Comprehensive 2D AutoStrain 0041Philips NUSX8442D Auto LV 0042Philips NUSX160ROI 0043Philips NUSX161IMT 0044Philips NUSX163Strain Q 0045Philips NUSX164aCMQ 0046Philips NUSX165CMQ Stress 0047Philips NUSX168GI 3DQ 0048Philips NUSX169a2DQ 0049Philips NUSX172a2DQ LA 0050Philips NUSX294AutoStrain LV 0051Philips NUSX292AutoStrain LA 0052Philips NUSX293AutoStrain RV 0053Philips NUSX0933D Auto TV 0054Philips NUSX0943D Auto CFQ 0055Philips NUSX2372D Auto EF 0056Philips NUSX2222D Auto EF Advanced 0057Philips NUSX130Panoramic 2D 0058Philips NUSX131Panoramic 3D 0059Philips NUSX135Contrast Card Perfusion 0060Philips NUSX138Flow Viewer 0061Philips NUSX214Dynamic Heartmodel 0062Philips NUSX192MicroFlow Imaging 0063Philips NUSX209Cardiac TrueVue Bundle 0064Philips NUSX159Hyper 2D Imaging 0065Philips NUSX2973D Auto RV 0066Philips NUSX2103D Auto LAA 0067Philips NUSX157CV Doppler and 2D Auto Measure 0068Philips NUSX141Footswitch 0069Philips NUSX155Battery Ext Life Package 0070Philips NUSX2213D Markers 0071Philips NUSX671Government Security 0072Philips NUSX842X11-4t and X8-2t Package 0073Philips NUSX126Adult 3D TTE and TEE Xdcr Pack 0074Philips NUSX129mL26-8 Transducer & eL18-4 Bundle 0075Philips FUS9350X5-1 Transducer 0076Philips FUS9357X5-1c Transducer 0077Philips FUS9351X6-1 Transducer 0078Philips FUS9352X7-2 Transducer 0079Philips FUS9354X8-2t Transducer 0080Philips FUS9358X11-4t Transducer 0081Philips FUS9370L12-3 Transducer 0082Philips FUS9376L12-3 Ergo Transducer 0083Philips FUS9371L12-5 Transducer 0084Philips FUS9372L15-7io Transducer 0085Philips FUS9374eL18-4 Transducer 0086Philips FUS9377mL26-8 Transducer 0087Philips FUS9380C5-1 Transducer 0088Philips FUS9381C8-5 Transducer 0089Philips FUS9382C9-2 Transducer 0090Philips FUS9390S5-1 Transducer 0091Philips FUS9391S7-3t Transducer 0092Philips FUS9392S8-3 Transducer 0093Philips FUS9393S12-4 Transducer 0094Philips FUS9394S8-3t Transducer 0095Philips FUS9395S9-2 Transducer 0096Philips FUS9400D2CWC Transducer 0097Philips FUS9401D5CWC Transducer 0098Philips NUSX231Internal DVR, NTSC 0099Philips NUSX233Internal Color Printer 0100Philips NUSX234Internal B&W Printer 0101Philips NUSX241Internal DVR, NTSC 0102Philips NUSX243Internal Color Printer 0103Philips NUSX244Internal B&W Printer 0104Philips NUSX254External B&W Printer 0105Philips NUSX275OLED Display Monitor 0106Philips NNAV555EPIQ CVXi Ultrasound System w/ 3 year warranty 0107Philips NNAV8002025 CVxi Leadership Plus Pkg 0108Philips NNAV736CVxi Leadership Plus Pkg 0109Philips NUSX841Comprehensive SHD Package 0110Philips NUSX029X8-2t Promo 0111Philips NUSX020CVxi Loyalty Bundle 0112Philips NUSX190HeartModel 0113Philips FUS9353X7-2t Transducer 0114Philips 989801256166US 1 Day OnSite-Cust Specific-PAS Training and Services 0115Philips 9898012564911 Day Case Study Support. 0116Philips 989801256940On-Site Lunch & Learn 0117Philips 989801256950Silver Level Membership 0118Philips 989801256951Gold Level Membership 0119Philips 989801256952Platinum Level Membership 0120Philips 989801256998Annual Onsite Assessment 0121Philips 989801300675CSS Led VILT up to two (2) hours 0122Philips 989801300676Speaker Led VILT up to two (2) hours 0123Philips 989801300677CSS Led VILT 2 - 4 hours 0124Philips 989801300678Speaker Led VILT 2 - 4 hours 0125Philips 989801300679CSS Led Full Day Virtual 4-8 hours 0126Philips 989801300680Speaker Led Full Day Virtual 4-8 hours 0127Philips 989801300681CSS Led Full Day Virtual Onsite up to 20 0128Philips 989801300682Speaker Led Full Day Virt Onsite up to 20 0129Philips 989801300683CSS Led Virtual Meal and Educ up to 2hrs 0130Philips 989801300684Speaker Led Virt Meal and Educ up to 2hrs 0131Philips 9898013006941 Day OnSite-Cust Spec-CSS 0132Philips 9898013006951 Day OnSite-Cust Spec-CSS Weekend 0133Philips 9898013006961 Day CSS Led OnSite for 1-10 0134Philips 9898013006971 Day CSS Led OnSite for 11-20 0135Philips 9898013006982 Day CSS Led OnSite for 1-10 0136Philips 9898013006992 Day CSS Led OnSite for 11-20 0137Philips 9898013007001 Day Weekend CSS Led OnSite for 1-10 0138Philips 9898013007011 Day Weekend CSS Led OnSite for 11-20 0139Philips 9898013007022 Day Weekend CSS Led OnSite for 1-10 0140Philips 9898013007032 Day Weekend CSS Led OnSite for 11-20 0141Philips 9898013007041 Day Speaker Led OnSite up to 20 students 0142Philips 9898013007052 Day Speaker Led OnSite up to 20 students 0143Philips 9898013007071 Day Wkend Speaker Led OnSite 20 students 0144Philips 9898013007082 Day Wkend Speaker Led OnSite 20 students 0145Philips 989801300712Ultrasound Accred Assist Svc 1 yr 1 SN 0146Philips 989801300713Ultrasound Accred Asst Trng 1-5 student 0147Philips 989801300714Philips US Trans Care&TEE Elec Lkg Test 0148Philips 989801300715Models - Pricing Per Hour

The Department of Veterans Affairs (VA) is seeking vendors who can provide Philips Healthcare EPIQ CVx® and accessories or equal as listed above, which meet all the salient characteristics listed below. Vendors may propose any product solution or configuration so long as they meet the salient characteristics (SC). Vendors may propose any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor's pricing volume with a quantity of zero.

Salient Characteristics (SC) SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION RELEVANT CLINs SC 1The proposed system(s) must feature an OLED live display with a minimum diagonal screen size of 21".Literature Review0001-0002, and 0106 SC 2The proposed system(s) must offer real time 3D Transesophageal echocardiography (TEE) capabilities and include applicable TEE probes.Literature Review0001-0002, and 0106 SC 3The proposed system(s) must utilize tissue harmonic imaging (THI).Literature Review0001-0002, and 0106 SC 4The proposed system(s) must be capable of 4D cardiac imaging.Literature Review0001-0002, and 0106 SC 5The proposed system(s) must contain hard drive image storage capacity of at least 1 TB.Literature Review0001-0002, and 0106 SC 6The proposed equipment and system(s) must be listed on the published VA VistA Imaging Approved DICOM Modality Interfaces list as an approved DICOM modality.Literature Review0001-0002, and 0106 SC 7The proposed system(s) must be FDA-approved for diagnostic cardiac procedures to include transthoracic echocardiography (TTE) and transesophageal echocardiography (TEE).Literature Review0001-0113 SC 8The proposed system(s) must feature speckle noise reduction.Literature Review0001-0002, and 0106

Additional Evaluation Areas Design Design features and functions of the offered device will be evaluated. Areas include but are not limited to the following: Transducer probe options, design, features, and ergonomics

Performance The Device will be evaluated for its ability to perform its intended function. Areas include but are not limited to: Imaging and measurement capabilities System and data integration & interoperability System's ability to connect with cardiology, anesthesiology, and enterprise platforms and exchange images, data, and reports across workflows Data storage & management User interface and workflow features, including (but not limited to) automation, presets, or decision-support tools provided Software features and quality Imaging quality Monitor display quality and resolution Advanced features and tools, including (but not limited to) Artificial Intelligence (AI) workflow optimizations Imaging modes, doppler modes, and techniques

Support/Training Training and support aspects will be evaluated, including, but not limited to, the following areas: Availability and ease of use of training resources, including (but not limited to) online, in-person, and on-site (VA), and off-site training opportunities. This includes clinical applications training and biomedical service training. Annual service and maintenance plan, including (but not limited to) coverage of parts, labor, and repairs; software and firmware updates; preventive maintenance schedules; and remote diagnostics and technical support capabilities. This includes (but not limited to) up-time guarantees, response time guarantees, extended warranty inclusion, etc.

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics specified above. The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer (OEM) and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the SCs. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Response Requirements Responses to this Sources Sought Notice shall include the following: Does vendor offer an annual service plan, Yes or No? If Yes: What does the plan cover? Does plan cover software updates only? Does the plan cover parts repair or replacement only? Does the plan cover both software and parts? Vendors are requested to provide documentation that shows information on their service plan. Is the service provided by the OEM or a subcontractor? Full name and address of company Unique Entity Identifier (UEI) number Business Size Manufacturer or Distributor If distributor provide full name, business size and address of manufacturer. Country of Origin designation for all products Ability to provide uninterrupted supply of products on a national scale. Technical Literature that clearly shows product(s) meet the identified SCs and page numbers where each salient characteristic is met. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified. Authorized Distributor Letter Certified by OEM with a current date.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.

Additional Links: To learn more about SAC and its mission, please click here

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