SAM #PANMCC-26-P-0000-042508

Sources Sought: Lodging, Meals, Facilities, and Transportation for JROTC Big Foot STEM Academy

This opportunity seeks small business input for supporting the U.S. Army 6th Brigade JROTC's Big Foot STEM Academy event near Dahlonega, Georgia. - Government Buyer: - Mission Installation Contracting Command (MICC) Fort Knox (contracting office) - U.S. Army 6th Brigade JROTC (end user) - Scope of Services: - Provision of all personnel, equipment, supplies, facilities, tools, materials, supervision, and non-personal services - Lodging for 366 cadets and 64 cadre (total 430 individuals) - Housing must include HVAC, one bed per person, desk, lighting, bathroom with shower and toilet, and secured doors - Meals for all participants (breakfast, lunch, dinner, and sack lunches) - Meals must meet USDA dietary and local health standards - Access to gymnasium (seating ~500, with AV/PA system, tables, fire exits/extinguishers) - Access to recreation center and drill fields for activities - Transportation: 10 buses (4 mid-size, 6 full-size) with drivers for daily movement - Two overnight safety/security officers (9:00pm–7:00am) - Unique Requirements: - All services must be provided within 100 miles of Dahlonega, GA - Diverse instructional settings and simulation methods are encouraged - Compliance with FAR 52.219-14 for small business subcontracting limitations - Quality assurance and safety provisions required - OEMs and Vendors: - No specific OEMs or commercial vendors are named; open to all qualified small businesses - Contract Structure: - Firm fixed price anticipated - NAICS code 611310 (Colleges, Universities, and Professional Schools) - Intended as a small business set-aside, pending sufficient qualified responses - Requested Information: - Capabilities, prior experience, and recommendations for structuring the contract to maximize small business competition

Description

This is a Sources Sought Notice ONLY. The U.S. Government desires to procure all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to provide housing, classrooms, athletic facilities, and meals for JROTC Cadets and Cadre participating in Junior Cadet Leadership Challenge (JCLC) Big Foot STEM Academy from 26 – 30 May 2026 within 100 miles of Dahlonega, GA on a small business set-aside basis, provided two (2) or more qualified small businesses respond to this notice with information sufficient to support a set-aside. Be advised that the U.S. Government will not be able to set aside this requirement if two (2) or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service.  Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Government wide Point of Entry (GPE).  It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement. The anticipated NAICS code is 611310 Colleges, Universities, and Professional Schools; this industry comprises establishments primarily engaged in furnishing academic courses and granting degrees at baccalaureate or graduate levels. The requirement for admission is at least a high school diploma or equivalent general academic training. Instruction may be provided in diverse settings, such as the establishments or clients training facilities, educational institutions, the workplace, or the home, and through diverse means, such as correspondence, television, the Internet, or other electronic and distance-learning methods. The training provided by these establishments may include the use of simulators and simulation methods. The size standard in millions of dollars for this NAICS code is $34.5M.

Attached is the draft Performance Work Statement (PWS).

Responses to this notice shall be e-mailed to the Contract Specialist, Candice M. Hodges at candice.m.hodges.civ@army.mil and Contracting Officer, Samuel M. Henderson at samuel.m.henderson1.civ@army.mil no later than 3 April 2026 at 10:00 a.m. ET (Fort Knox local time).

Limitations on subcontracting and nonmanufacturer rule do not apply to small business set-asides for contracts at or below the Simplified Acquisition Threshold (SAT). It does apply to 8(a), HUBZone, SDVOSB, EDWOSB, and WOSB set-asides regardless of the dollar value of the award.

Small business contractors awarded contracts above the SAT are required to comply with Federal Acquisition Regulation (FAR) 52.219-14, Limitations on Subcontracting (DEVIATION 2021-O0008) when utilizing subcontractors. The penalty for non-compliance is the greater of $500K or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors, in accordance with 13 CFR 125.6(h).

See FAR 52.219-14 - Limitations on Subcontracting for Small Business (DEVIATION 2021-O0008).

All WOSB firms need to take action at https://certifications.sba.gov/ in order to compete for WOSB Federal Contracting Program set-aside contracts.

In response to this notice, please provide:

1.  Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2.  Identify whether your firm is interested in competing for this requirement as a prime contractor or not.  Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

3.  Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.  

4.  Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5.  Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

6.  Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition.  Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 520-944-7373, if you believe that this action is unreasonably restricting competition.  Include the subject of the acquisition, this announcement, and the MICC POC information from the sam.gov notice.  Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

7.  Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.

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