SAM #W911SD26QA035

Bulk Propane Delivery and Tank Services for USMA West Point (WOSB Set-Aside)

This procurement seeks bulk propane delivery and related services for the United States Military Academy (USMA) at West Point, NY. - Government Buyer: - U.S. Army, Mission and Installation Contracting Command (MICC) - West Point - KO Directorate of Contracting, MADC - Products/Services Requested: - Bulk propane delivery: 110,000 gallons annually to multiple USMA locations - Includes base year and one option year (total up to 220,000 gallons) - Contractor-owned propane tank installation, maintenance, repair, and replacement - Emergency propane delivery within two hours of notification - Unique/Notable Requirements: - Set aside 100% for Women-Owned Small Businesses (WOSB) under NAICS 324110 - Contractor must comply with OSHA and NFPA 58 safety standards - Contractor responsible for all tanks and must provide emergency delivery capability - Site visit at MICC-West Point is encouraged for offerors - OEMs/Vendors: - No specific OEMs or vendors are named; open to qualified WOSB propane suppliers - Place of Performance: - USMA West Point, including Camp Buckner, Camp Natural Bridge, Range Control, and other reservation areas

Description

The Mission and Installation Contracting Command - West Point, NY (MICC-West Point) is issuing this SOLICITATION for Propane Delivery Services at the United States Military Academy (USMA).

The estimated period of performance is 08 September 2026 – 07 September 2028 (base period plus one one-year option period).

This requirement will be a 100% set aside for Women-Owned Small Business (WOSB) concerns under NAICS code 324110 - Petroleum Refineries. This industry comprises establishments primarily engaged in refining crude petroleum into refined petroleum. Petroleum refining involves one or more of the following activities: (1) fractionation; (2) straight distillation of crude oil; and (3) cracking (size standard 1,500 employees) and PSC S204 - Housekeeping- Fueling and Other Petroleum. In order to be eligible for award, offerors must be registered as a WOSB under the appropriate NAICS code in the System for Award Management (SAM) at SAM.gov.

Site visit is scheduled for 10:00am ET on Thursday April 2, 2026. Attendees are instructed to assemble at the MICC-West Point Office located at 681 Rogers Place, First Floor Lobby, West Point, NY 10996. All interested contractors are requested to RSVP to the MICC POC (below) in advance to coordinate attendance no later than Tuesday, March 31, 2026 at 4:00 PM EST.

All Visitors must proceed to the USMA Visitors Control Center to get a pass to enter West Point. Instructions are available at https://home.army.mil/westpoint/about/visitor-information

Any questions regarding this solicitation must be submitted in writing via email to Mr. Kelly Kotlik at kelly.p.kotlik2.Civ@army.mil no later than April 2, 2026 at 4:00pm EST.

Please verify that both your Entity Unique Identifier, Cage Code are current and valid in the System for Award Management (SAM).

Offerors are reminded to carefully review solicitation documents issued as criteria is stated in the solicitation and shall govern.

The solicitation is in electronic format only and available on the Internet at: https://www.SAM.gov/

It is the offeror’s responsibility to check www.SAM.gov provided as necessary for any posted changes.

FOLLOW SOLICITATION INSTRUCTIONS

Solicitations (Quotes) and additional supporting documentations (If required - See solicitation 52.212-2 Addendum) must be submitted via email to Kelly Kotlik at kelly.p.kotlik2.civ@army.mil on or before the close date noted in the solicitation.

Please ensure to submit a completed, signed, and dated document.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number W911SD26QA035 is issued as a request for quotation (RFQ) for propane delivery services.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

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