West Hollywood Planet bids #140040

Design, Printing, and Mailing of Seasonal Recreation Brochure and Postcard for City of West Hollywood

This opportunity from the City of West Hollywood seeks qualified vendors for the design, printing, and mailing of its quarterly Recreation Brochure (the Rec Reader) and a supplemental postcard. - Government Buyer: - City of West Hollywood, Community Services Department - Project location: 8300 Santa Monica Blvd, West Hollywood, CA - Products/Services Requested: - Design, printing, and mailing of the Rec Reader (40-page, 8.5 x 11 inch, full color, glossy, stitched brochure) - 6,000 copies per issue, four issues per year (Summer, Fall, Winter, Spring) - Design, printing, and mailing of a supplemental 5 x 7 inch, full color, double-sided glossy postcard - Mailed to approximately 34,000 residents per issue - Professional graphic design services: layout, photo editing, typography, color coordination, formatting - Mailing services: use of contractor's business mail permit, presorted standard rates, advance postage payment, proof of mailing - Digital interactive version of the Rec Reader, ADA-compliant with embedded clickable links - Unique/Notable Requirements: - Vendors must recommend creative enhancements and modern design approaches while maintaining City branding - Digital version must meet ADA accessibility standards - Mailing must include proof and advance payment of postage - Four issues per year, with consistent quality and timely delivery - No specific OEMs or named vendors are mentioned in the solicitation. - Initial contract term is three years, with options for two additional one-year renewals (up to five years total).

Description

The City of West Hollywood is soliciting proposals for the design, printing, and mailing of its seasonal Recreation Brochure, known as the Rec Reader, and a supplemental postcard. The brochure is produced quarterly, covering summer, fall, winter, and spring editions. The scope includes professional graphic design services such as layout development, photo editing, typography, and formatting of program information provided by City staff. The contract is initially for three years with options for two one-year renewals, and responses must be submitted electronically by April 23, 2026.

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