SAM #36C24226Q0483

Maintenance Services for Varian TrueBeam and ARIA Software at Brooklyn VA Medical Center

The Department of Veterans Affairs is seeking maintenance services for Varian TrueBeam and related software at the Brooklyn VA Medical Center, Radiation Oncology Department. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 2 (Buffalo, NY) - Contracting Office contact: Daniel Zielinski - OEM Highlight: - Varian is the sole Original Equipment Manufacturer (OEM) for all equipment and software listed - Products/Equipment Requested: - Varian TrueBeam STX Essentials (Serial H191535) - ARIA software - Eclipse software - STx Option (Serial HST1535) - hMLC (Serial HHM0339) - MV Imager (Serial HXM2460) - KV Imager (Serial HXK2460) - RAPIDARC DELIVERY (Serial HRD2486) - OPTICAL IMAGING (Serial HOI2460) - Services Requested: - Full service, repair, preventive maintenance, software and hardware updates, labor, tools, equipment, transportation, and parts (excluding non-Varian parts) - Unique Requirements: - Only Varian equipment and software are supported - Non-Varian parts are explicitly excluded from coverage - Period of Performance: - One base year with four option years - Place of Performance: - Brooklyn VA Medical Center, 800 Poly Place, Brooklyn, NY 11209

Description

This is a Request for Information only. This Sources Sought Notice is not a request for formal proposals or quotes. It is neither a solicitation announcement or a request for quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought Notice shall be in writing and include a capabilities statement to Contracting Officer Daniel Zielinski, daniel.zielinski@va.gov, no later than 04/01/2026 at 10:00am EST. Telephone inquires shall not be accepted.

**This is not a full statement of work but should allow vendors to determine if they are able to perform services of this size and scope.

This firm-fixed price requirement is for maintenance of Varian TrueBeam and related software located in the Radiation Oncology Department (See equipment list below) of the Brooklyn VA Medical Center, located at 800 Poly Place, Brooklyn, NY 11209 from 05/01/2026 to 04/30/2026, including four (4) option years.

This requirement shall include all labor, full service, maintenance, tools, equipment, software updates, hardware updates, transportation and parts (excluding non-Varian parts) required to perform repair and preventive maintenance (PM) on listed equipment and software.

Equipment List

Name Serial Number ARIA

Eclipse

TrueBeam STX Essentials H191535 STx Option HST1535 hMLC HHM0339 MV Imager HXM2460 KV Imager HXK2460 RAPIDARC DELIVERY HRD2486 OPTICAL IMAGING HOI2460

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