James Madison University #RFP# ASF-1245

JMU Audio/Visual Event Rental Services Contract Award (Martin Audio, Shure, Applied Electronics, Broadweigh Equipment)

James Madison University (JMU), a public higher education institution in Virginia, has awarded a contract for on-demand audio/visual event rental services to Midway Production Services, LLC, with Southard Audio, LLC also referenced as a key vendor in contract documentation. - Government Buyer: - James Madison University (JMU), acting as an agency of the Commonwealth of Virginia - Procurement managed by JMU Procurement Services - OEMs and Vendors: - Midway Production Services, LLC (awardee) - Southard Audio, LLC (referenced in contract attachments) - Key OEMs highlighted in equipment lists: - Martin Audio (loudspeakers, amplifiers) - Shure (microphones, wireless systems) - Applied Electronics (truss towers) - Broadweigh (load cell packages) - KD Kanopy (event tents) - TecNec, LEX (cable ramps) - Products/Services Requested: - Comprehensive audio/visual event rental services for university events (commencements, concerts, dedications, athletic banquets, meetings) - Equipment rental includes: - Martin Audio WPS/WPC/X8B loudspeaker systems, subwoofers, amplifiers - Shure wireless microphones, IFB systems, podium microphones - Audio consoles (16ch, 24ch, 32ch), monitor wedges, cabling - Lighting systems, LED video walls, staging, truss towers, load cells - Event tents, cable ramps, speaker stands - Labor and technical services: - Audio, lighting, and video technicians (A1, A2, L1, L2, V1, V2) - Professional stagehands, crew chiefs, camera operators, video directors - Specialized labor packages for events (e.g., College Football Labor Package) - Setup, breakdown, and operational support - Unique or Notable Requirements: - Services are provided on an as-needed, event-based basis, with no fixed quantities - Emphasis on SWaM (Small, Women-owned, and Minority-owned) business participation - Equipment packages tailored for event size and venue (from small meetings to arena commencements) - Cooperative purchasing allowed for other public bodies - Price adjustments tied to Consumer Price Index for Services - Place of Performance: - All services performed at James Madison University, Harrisonburg, VA, across multiple campus venues (e.g., Wilson Hall, Quad, Hall of Presidents, Convocation Center, Madison Union Ballroom, Festival Lawn)

Description

James Madison University is soliciting proposals for on-demand Audio/Visual Event Rental Services. The contract involves providing professional audio visual equipment and services for a variety of university events ranging from small dedications to large commencements. The scope includes furnishing labor, insurance, supervision, equipment, and incidentals necessary to support events across campus. The initial contract term is one year with options to renew for four additional one-year periods.

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