University Of Maine Maineuniversity #RFQ 2026-078

University of Maine System Solicits On-Demand Air Charter Services for Athletics

The University of Maine System is seeking qualified vendors to provide on-demand air charter services for its athletic programs across all campuses. - Government Buyer: - University of Maine System, Office of Strategic Procurement - Services Requested: - On-demand air charter flights for men's and women's varsity sports teams - Operations primarily from Bangor International Airport (BGR) and Portland International Jetport (PWM) - Multiple aircraft size options required: - Small (20-40 seats) - Medium (40-80 seats) - Large (80-150+ seats) - Comprehensive service scope including: - Flight planning and operations - Ground handling and logistics coordination - Baggage and sports equipment transport (including oversized gear) - Support for last-minute schedule changes - Pre-flight aircraft positioning with transparent pricing (no hidden fees) - 24/7 dispatch and customer service - Punctual performance with documented reliability - Ability to meet nutritional, hydration, and medical supply needs for athletes if requested - Unique or Notable Requirements: - Vendors must be FAA-certified and demonstrate experience with NCAA Division I or comparable clients - Emphasis on safety management, operational reliability, and customer service - All University of Maine System campuses have access under the same contract terms - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Contract Term: - Five years with an option for a five-year renewal - Primary Locations: - Bangor International Airport (BGR), Bangor, ME - Portland International Jetport, Portland, ME

Description

The University of Maine System is soliciting qualifications for on-demand air charter services to support its athletic programs across all varsity sports. The contract will cover charter flights for men's and women's teams, operating primarily from Bangor International Airport and Portland International Jetport, with aircraft options ranging from small (20-40 seats) to large (80-150+ seats). The selected contractor(s) will provide services including flight planning, ground handling, baggage and sports equipment transport, support for last-minute schedule changes, and 24/7 dispatch and customer service. The contract term is five years with an option for a five-year renewal, and all campuses within the University of Maine System will have access under the same terms.

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