New York State Contract Reporter #C004412

SUNY Solicits 1098-T Reporting Services for 29 Campuses

The State University of New York (SUNY) System Administration is seeking a qualified vendor to provide comprehensive 1098-T Reporting Services for its 29 State-operated campuses, supporting approximately 254,000 students annually. - Government Buyer: - State University of New York (SUNY) System Administration - Offices: Strategic Sourcing Manager, University wide Procurement - Scope of Services: - Preparation, mailing, and electronic filing of IRS Form 1098-T Tuition Statements - Data exchange and manipulation between SUNY and the vendor - Production and distribution of forms to students (mail and electronic) - Electronic submission of forms to the IRS - Management of post-reporting corrections and issues - Website maintenance for updates and student access to forms - Provision of electronic error lists, user handbooks, and both phone and email support - Enabling students to view and print their 1098-T forms online - Estimated Volume: - Approximately 254,000 students served annually across 29 campuses - Notable Requirements: - Vendor must demonstrate experience with large-scale higher education federal reporting and secure data processing - Compliance with IRS regulations, data security, and accessibility standards is mandatory - MWBE participation goals: 10% Minority Business Enterprise (MBE), 20% Women Business Enterprise (WBE) - No specific OEMs or named vendors are identified in the solicitation - Place of Performance: - Services cover all SUNY State-operated campuses across New York State - Contracting office located at State University Plaza, Albany, NY

Description

The State University of New York (SUNY) is soliciting proposals from qualified vendors to provide services related to the preparation, mailing, and electronic filing of IRS Form 1098-T, Tuition Statement, for enrolled students at its twenty-nine State-operated campuses. The contract term is five years, and the scope includes exchanging electronic data files, data manipulation and reporting, producing and mailing or electronically sending the forms to students, submitting forms to the IRS, managing post-reporting issues, maintaining a website for updates, providing error lists, user handbooks, and support services. SUNY estimates an average of approximately 254,000 students system-wide over the last three years and has extensive experience processing these forms. The solicitation includes specific business enterprise goals for minority and women-owned businesses.

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