Tennessee Department of General Services #RFI 32101-03232026-SR1

Tennessee Seeks Integrated Workplace Management System (IWMS) Software Solutions

This opportunity seeks vendor input for an Integrated Workplace Management System (IWMS) Software to modernize and streamline operations for the Tennessee Department of General Services. - Government Buyer: - Tennessee Department of General Services - Products/Services Requested: - Integrated Workplace Management System (IWMS) Software - Consolidates process flows for leasing, procurement, design, and facility management - Centralized document management for both electronic and physical documents - Enforced workflows (sequential and parallel), status and date tracking - Secure, role-based access for internal and external users (including vendors and landlords) - Automated signature processes - Reporting and dashboard capabilities - GIS integration (Esri/ArcGIS) - APIs for integration with other systems (notably Trimble/eBuilder for capital projects) - Space management and financial KPI tracking - Unique/Notable Requirements: - Solution must address process and data silos, improving collaboration and data management - Open to all qualified IWMS solution providers; no specific OEMs or vendors named - No specific quantities or part numbers provided; this is a Request for Information (RFI) stage - Place of Performance: - Tennessee Department of General Services (state government offices) - No period of performance or estimated contract value specified at this stage

Description

The Tennessee Department of General Services is seeking information for an Integrated Workplace Management System (IWMS) Software. The system should consolidate process flows among functional teams with enforced workflows, robust document management, and secure access controls for both internal and external users. Key features include centralized document management, enforced workflow with status and date tracking, secure role-based access, reporting capabilities, GIS integration, and APIs to other systems. The solicitation aims to gather information to address current process and data silos and improve collaboration and data management across leasing, procurement, design, and facility management functions.

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