North Carolina eVP #73-RFP-00760

Western Carolina University is seeking proposals for a multi-year contract to provide charter bus services for its Athletic Department's team travel needs. - Government Buyer: - Western Carolina University (State of North Carolina), Purchasing Department - Scope of Services: - Charter bus transportation for athletic teams to various destinations, primarily in the southeastern United States - Trips involve one to three buses per event, with durations from one to several days - Buses must have 56-passenger capacity or less, meet DOT standards, and include amenities such as Wi-Fi, restrooms, and reclining seats - Drivers must be licensed, professional, and meet all DOT requirements; driver exchanges required for long trips - Vendors must provide driver accommodations, maintain vehicles, and handle all logistics - Pricing is on a cost-per-mile basis, covering all expenses including driver lodging and meals - Notable Requirements: - Vendors must demonstrate experience with college athletics transportation - $5 million liability insurance required - Compliance with background checks and North Carolina HUB participation - Vendors must be registered with the North Carolina Electronic Vendor Portal (eVP) - No specific OEMs or bus manufacturers are mandated; solicitation is open to all qualified charter bus service providers - Key Service Locations: - Multiple universities and event sites across NC, SC, GA, TN, AL, VA, FL, and OH - Includes major airports such as Charlotte Douglas International Airport and Hartsfield-Jackson Atlanta International Airport

Western Carolina University is soliciting proposals to establish a contract for Charter Bus Services to support its Athletic Department. The contract is intended to cover various athletic team travel needs, including multiple trips to different locations over the contract period. Proposals must be submitted electronically by April 10, 2026, and the contract is expected to begin on July 1, 2026. The solicitation includes detailed pricing and trip schedules for informational purposes.