City of Rochester #Records Management Review RFP

The City of Rochester is seeking qualified consultants to lead a citywide Records Management Modernization and Digitization Initiative. - Government Buyer: - City of Rochester, Department of Law and Department of Human Resources - Scope of Work: - Comprehensive needs assessment of current records management practices - Strategic planning for modernization and digitization, with phased implementation - Structured inventory and classification of records, mapping to New York State Archives Local Government Records Retention Schedule (LGS-1) - Development of standardized records management policy, procedures manual, and governance framework - Staff training and change management support, including training materials and adoption plan - Products/Services Requested: - Records Management Needs Assessment & Strategic Plan - Records Inventory, Classification & Retention Alignment - Records Management Policy, Procedures & Governance Framework - Staff Training & Change Management - Unique/Notable Requirements: - Compliance with LGS-1 retention schedules and public sector best practices - Focus on high-risk and legally significant records - MWBE (Minority and Women-Owned Business Enterprise) participation addressed - Consultant must provide their own equipment; City provides workspace and packaging materials - No specific OEMs or technology vendors are named in the solicitation.

The City of Rochester is seeking proposals from qualified consultants to support a citywide Records Management Modernization and Eventual Digitization Initiative. The project aims to establish a standardized, compliant, and sustainable records management framework aligned with the New York State Archives Local Government Records Retention Schedule (LGS-1) and best practices in public sector records governance. The initiative will begin with the Department of Human Resource Management and Municipal Archives, focusing on indexing, archiving, and destroying records past their retention. Proposals are due by 5 p.m. on March 30, 2026, with the agreement expected to start in April 2026.