Sandy Municode #Audiovisual Meeting Platform RFI

City of Sandy RFI for Audiovisual Meeting Platform System

The City of Sandy, Oregon is seeking information from vendors specializing in audio/visual technologies for a new Audiovisual Meeting Platform System to upgrade its Council Chambers. - Government Buyer: - City of Sandy, Information Technology Department (IT Director: Gregory Brewster) - Products/Services Requested: - Modern audiovisual meeting platform/system for Council Chambers - Features required: - Multi-camera switching - Microphone feedback handling and multiple microphone channels - Remote presenter integration (e.g., Zoom) - ADA live transcription compliance - Meeting recording and retention - Ease of operation and integration with existing hardware - Improved audio projection and screen presenting - Vendors are encouraged to provide feedback on room layout and necessary changes for improved audio/visual quality - OEMs and Vendors: - No specific OEMs or vendors are named in the RFI - Unique/Notable Requirements: - System must support hybrid meetings (in-person and remote) - ADA compliance for live transcription - Integration with existing hardware and addressing current audio challenges - This is a Request for Information (RFI) only; may lead to a future solicitation

Description

The City of Sandy is seeking information for a new Audiovisual Meeting Platform System to replace its existing meeting/presentation system for City Council meetings. The system should support hybrid meetings, including audio controls, camera switching, screen presenting, and compliance with state laws such as ADA live transcription. The City is interested in modern platforms that integrate well with existing hardware and improve audio and visual quality in the Council Chambers. Responses are due by May 1, 2026, and this RFI does not directly result in a contract but may lead to a future solicitation.

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