East Brunswick Township Civicplus #RFQ Notice: Open Public Record Request Management System

The Township of East Brunswick, NJ is seeking to procure a cloud-based Open Public Record Request Management System to streamline and electronically manage OPRA (Open Public Records Act) requests for the Clerk's Office and Police Department. - Government Buyer: - Township of East Brunswick, Municipal Clerk's Office - Products/Services Requested: - Open Public Record Request Management System (cloud-based SaaS) - Features required: - Electronic tracking of open/closed requests - Filtering, search, and due date calculation tools - Identification of extensions and dissemination to departments - Document upload and storage (PDF, Excel, Word, video, audio, paper) - Redaction capabilities - Administrative search functions - Compliance with NJ OPRA, Daniels Law, and other state laws - Multi-factor authentication, password complexity, user access controls - Azure single sign-on integration - Encryption in transit and at rest - Document retention and comprehensive audit logs - Customer service and technical support during regular business hours at no additional cost - Unique/Notable Requirements: - Must be a cloud-based SaaS solution - Strict compliance with New Jersey public records and privacy laws - Security requirements: multi-factor authentication, Azure SSO, encryption, audit logs - Proof of NJ business registration and compliance with political contribution disclosure laws - Specific insurance coverages required - Period of Performance: - Initial two-year contract with two one-year renewal options (potential for additional extensions) - Place of Performance: - Township of East Brunswick, 1 Jean Walling Civic Center Drive, East Brunswick, NJ 08816-1081

The Township of East Brunswick is soliciting quotes for an Open Public Record Request Management System to electronically manage and track OPRA requests submitted to the Township's Clerk's Office and Police Department. The system must support features such as automatic tracking of open and closed requests, filtering, due date calculations, document uploads in various formats, redaction capabilities, and compliance with New Jersey public records laws. The contract term is two years with options for renewal, and the procurement follows a fair and open process with specific insurance and security requirements.