East Brunswick Township School District Civicplus #193

The Township of East Brunswick, New Jersey, is seeking to procure a cloud-based Open Public Record Request Management System to streamline the electronic management and tracking of OPRA (Open Public Records Act) requests for the Clerk's Office and Police Department. - Government Buyer: - Township of East Brunswick, Municipal Clerk's Office - Products/Services Requested: - Open Public Record Request Management System (cloud-based SaaS) - Features required: - Electronic tracking of open/closed requests - Due date calculation and extension tracking - Identification of new and pending requests - Filter and search tools - Dissemination to multiple departments - Document upload and storage (PDF, Excel, Word, video, audio, paper) - Redaction capabilities - Administrative search functions - Compliance with New Jersey OPRA laws, Daniels Law, and other state regulations - Security: multi-factor authentication, password complexity, user access controls, single sign-on (Azure integration), encryption in transit and at rest, document retention, audit logs - Cloud-based SaaS delivery - Customer service and technical support during regular business hours at no additional cost - Unique/Notable Requirements: - Must be a cloud-based SaaS solution with robust security and compliance features - Integration with Microsoft Azure for single sign-on - Annual invoicing required - Contract term: two years with two one-year renewal options - No specific OEMs or vendors are named in the solicitation; fair and open process per New Jersey statutes

East Brunswick Township School District is soliciting quotes for an Open Public Record Request Management System to electronically manage and track OPRA requests submitted to the Township's Clerks Office and Police Department. The system must support features such as automatic tracking of open and closed requests, due date calculations, document uploads in various formats, redaction capabilities, and compliance with New Jersey public records laws. The contract term is two years with options for renewal, and the procurement follows a fair and open process.