SAM #SLAC_364313_fibercoupledoptics

SLAC National Accelerator Laboratory, operated by Stanford University for the Department of Energy (DOE), is seeking quotes for a high-precision fiber-coupled optics measurement system and accessories. - Government Buyer: - SLAC National Accelerator Laboratory (DOE contractor, operated by Stanford University) - Products/Services Requested: - Fiber-coupled, three-channel non-contact optical displacement measurement unit - Multiple serial and real-time digital/analog outputs - Calibrated to 10^(-8) in wavelength - Periodic nonlinearity better than 5 nm - Single-digit picometer resolution - Measurement bandwidth up to tens of MHz - Measurement range up to 5 meters - Software package for data visualization and advanced processing (FFT, window control, buffering, data export, math functionality) - Environmental compensation module for ambient air disturbances - Four sensor read heads: - 2 for in-vacuum (ultra-high vacuum and radiation resistant) - 2 for ambient conditions - Capable of measuring up to 5 m target movement through vacuum view port - Vacuum feedthrough for three fibers, bakeable to 150°C - OEMs and Vendors: - No specific OEMs or part numbers are mentioned - Unique/Notable Requirements: - Product-only quotes (no on-site services permitted) - Compliance with Buy American Act for unit prices over $15,000 - Completion of Representations & Certifications - E-Verify enrollment required within thirty days of award - Delivery terms differ for domestic and foreign suppliers - Proposals should include Harmonized Tariff Schedule codes if applicable

SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy.  As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions.

The following is attached for you to complete and review:

1.) Quote

2.) FP Commercial Supplies-Services T&C’s ( August  2023 )

3.) Buy American Act (BAA)

4.) REPS AND CERTS – INTERNATIONAL

Requested for Quote:

TECHNICAL CRITERIA LISTED BELOW:

Non-contact optical measurement method.

Resolution of single digit picometer

3 displacement channels (synchronized)

Fiber coupled optics with changeable sensor heads

Ability to measure inside vacuum directly, in vacuum through view port and outside vacuum

Easy setup and compatibility with a variety of targets from silicon mirrors over regular mirrors to retroreflectors

Tools to process data with advanced math and signal processing functionality

Measurement bandwidth up to tens of MHz

Measurement range up to 5 m

Required item(s) are listed below:

Fiber-coupled, 3 independent but synchronized channel non-contact optical displacement measurement unit with multiple serial and real time digital and analog outputs, calibrated to 10^(-8) in wavelength, periodic nonlinearity of better than 5 nm Software package with data visualization, FFT and processing / window control, buffering, data export, data combinations / math functionality Environmental compensation of ambient air disturbances 2x Sensor read heads for in-vacuum (UHV and radiation resistant) and 2x for ambient conditions, up to 5 m target movement, measurable through a vacuum view port if desired working on targets from polished silicon, regular mirrors, and retroreflectors Vacuum feedthrough for 3 fibers bakeable to 150 degC

Quote is for product only; no on-site services permitted.

Source selection will be based on Lowest Priced Method and best Lead-Time.

Please provide a price and lead time quotation by 3/31/2026

Send quote to Jhamieb@SLAC.stanford.edu.

Please be advised that the requirement was also posted in SAM.gov.

Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions?

Buy American Act Certification (BAA) applies to awards over $15,000 unit price.

Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return.

Please include in your proposals the Harmonized Tariff Schedule (HTS Code) if applicable.

All subcontractors are required to register in the System for Award Management (www.sam.gov).

This solicitation falls under the reporting requirements of E-Verify.  Within thirty (30) days of award of a Subcontract the awardee must provide proof of enrollment in the E-verify Program.  If proof of enrollment is not received within the specified timeframe the subcontract may be subject to cancellation.  If you are unfamiliar with E-verify the following link will provide you with detailed information.  www.dhs.gov/E-Verify

If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted.

The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) will be made a part of the resulting order. Please mark up terms and conditions if you wish to negotiate. No mark ups mean that you accept SLAC Terms and Conditions.

Payment Terms will be NET-30

For Domestic Suppliers - Freight terms will be FOB Destination Prepaid and Add.

Foregin Supplier - Shipment will be made CIP SLAC, Menlo Park, and Duty Unpaid.

You are requested to mark and identify proprietary/confidential information provided in response to the solicitation.

Contact me directly with any questions.

Kind Regards,

Jhamie Serena

Procurement Commodities Team

SLAC National Accelerator Laboratory

2575 Sand Hill Road Menlo Park, CA 94025

P- 650-926-2201