SAM #36C26126Q0533

The Department of Veterans Affairs, Network Contracting Office 21 (NCO 21), is seeking contractors to provide comprehensive water cooling tower testing, chemical treatment, and maintenance services for the VA Palo Alto Health Care System and its campuses in Palo Alto, Menlo Park, and Livermore. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 21 (NCO 21) - Contracting office located at 10535 Hospital Way, Mather, CA - OEMs and Vendors: - No specific Original Equipment Manufacturers (OEMs) or vendors are named in the solicitation - Contractor must use OEM parts for maintenance and repairs - Products/Services Requested: - Weekly testing and chemical balancing of all cooling towers (conductivity, pH, PTSA, temperature, hardness, alkalinity, chlorides, silica, organophosphate, chlorine, biological count, LSI) - Monthly testing and chemical balancing of closed loop systems (heating hot water, chilled water, processed chilled water) for pH, sodium nitrite, iron - Semiannual cleaning of cooling towers at all three campuses - Preventive maintenance inspections: twelve monthly, four quarterly, and one annual per year, including water-side cleaning, electrical inspection, control analysis, and programming - Unscheduled/emergency maintenance and troubleshooting (estimated 88 labor hours) - Contractor to provide all labor, materials, tools, chemicals, and emergency services - Unique or Notable Requirements: - Compliance with federal and VA standards, directives, and standard operating procedures - Use of OEM parts for all repairs and maintenance - Detailed reporting for all testing, maintenance, and repairs - Emphasis on small business participation and limitations on subcontracting - Services must be performed across three VA campuses, with specific address details provided

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. The applicable North American Industry Classification System (NAICS) Code is 541380, Testing Laboratories, and the small business size standard is $19 Million. The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is soliciting information from contractors that can provide Water Cooling Tower Testing, Treatment, and Maintenance for VA Palo Alto Health Care System a draft copy of the Performance Work Statement (PWS) is attached. Brief Description of Services See attached Draft PWS. Capability Statement All interested contractors must respond by email to Timothy.Smith9de3@va.gov before 15:00 P.M. PST on March 30, 2026. Please answer the following questions when responding: What is your company s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.) a. If SDVOSB or VOSB, are you registered with the Small Business Administration?
Veteran Small Business Certification (sba.gov) Provide Company s legal name along with Unique Entity ID (SAM) number.

Primary point of contact, including phone number and e-mail address.

Capabilities Statement.

List other Projects (Government and Commercial) that are similar in scope and size.

As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html

7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?

7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel?

7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?

GSA Contract Number, if applicable.

Fill out the price estimate below (Base Year from 9/01/2026 8/31/2027).

Failure to provide the information requested above (items 1-8) will be considered non-responsive and will not be considered a viable source. RFQ number 36C26126Q0533 has been assigned and should be referenced on all correspondence regarding this announcement. The Government will use this information when determining its business type decision.
This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.
Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/ SDVOSB and VOSB firms should be registered at the time of submission and verified at https://search.certifications.sba.gov/

CLIN Description Estimated Quantity Unit Unit Price Total Price 0001 Weekly testing of all Cooling Towers and Monthly testing of Closed Loops (HHW, PCHW, CHW) at VA Palo Alto, Menlo Park, Livermore

Projected Period of Performance -Base Year 9/01/26 6/29/27 12 MO $ $ 0002 Semiannual Annual Cleaning - Cooling Towers - Palo Alto

2 Semi-Annual $ $ 0003 Semiannual Annual Cleaning - Cooling Towers - Menlo Park

2 Semi-Annual $ $ 0004 Semiannual Annual Cleaning - Cooling Towers - Livermore

2 Semi-Annual $ $ 0005 Monthly, Quarterly and Annual PMI Checks & Maintenance of Cooling Towers at Palo Alto, Menlo Park & Livermore

12 MO $ $ 0006 Unscheduled Maintenance and Troubleshooting Estimated Labor Hours

88 HR $ $ Total Estimated Price

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