SAM #W911SD26QA054

The U.S. Army's Mission and Installation Contracting Command (MICC) at West Point, NY is seeking contractors for the temporary rental and full-service support of three 500-ton trailer-mounted air-cooled chillers at the United States Military Academy (USMA). - Government Buyer: - U.S. Army, Mission and Installation Contracting Command (MICC) - West Point - KO Directorate of Contracting, MADC - Products/Services Requested: - Rental, installation, operation, and maintenance of three 500-ton trailer-mounted air-cooled chillers with pumps - Eisenhower Hall (Bldg. 655): one chiller for six months - Thayer Hall (Bldg. 601): one chiller for one month - Mahan Hall (Bldg. 752): one chiller for one month - Services include mobilization, installation, electrical and piping connections, testing, on-call maintenance (2-hour response during normal hours, 4-hour after hours), and demobilization - OEMs and Vendors: - No specific OEMs or brands are named; open to all qualified suppliers of large-capacity trailer-mounted chillers - Unique or Notable Requirements: - Set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS 532490 - Contractors must be registered as SDVOSB in SAM.gov - Site visit required for interested contractors - Emphasis on rapid maintenance response times during the rental period - Locations: - Chillers to be installed at Eisenhower Hall, Thayer Hall, and Mahan Hall, USMA West Point, NY - Contracting office located at MICC-West Point Office, 681 Rogers Place, West Point, NY

The Mission and Installation Contracting Command - West Point, NY (MICC-West Point) is issuing this SOLICITATION for Temporary Chiller Rental at the United States Military Academy (USMA). This requirement is for the rental of three 500-ton trailer-mounted chillers.

The estimated period of performance is 15 April 2026 – 15 October 2026.

This requirement will be a 100% set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns under NAICS code 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing (size standard $40,000,000) and PSC W041 - Lease or Rental of Equipment – Refrigeration, Air Conditioning, and Air Circulating Equipment. In order to be eligible for award, offerors must be registered as a SDVOSB under the appropriate NAICS code in the System for Award Management (SAM) at SAM.gov.

Site visit is scheduled for 10:00am ET on Friday 27 March 2026 . Attendees are instructed to assemble at the MICC-West Point Office located at 681 Rogers Place, First Floor Lobby, West Point, NY 10996. All interested contractors are requested to RSVP to the MICC POC (below) in advance to coordinate attendance no later than Thursday, March 26, 2026 at 10:00 AM EST.

All Visitors must proceed to the USMA Visitors Control Center to get a pass to enter West Point. Instructions are available at https://home.army.mil/westpoint/about/visitor-information

Any questions regarding this solicitation must be submitted in writing via email to Mr. Kelly Kotlik at kelly.p.kotlik2.Civ@army.mil no later than March 27, 2026 at 4:00pm EST.

Please verify that both your Entity Unique Identifier, Cage Code are current and valid in the System for Award Management (SAM).

Offerors are reminded to carefully review solicitation documents issued as criteria is stated in the solicitation and shall govern.

The solicitation is in electronic format only and available on the Internet at: https://www.SAM.gov/

It is the offeror’s responsibility to check www.SAM.gov provided as necessary for any posted changes.

FOLLOW SOLICITATION INSTRUCTIONS 

Solicitations (Quotes) and additional supporting documentations (If required - See solicitation 52.212-2 Addendum) must be submitted via email to Kelly Kotlik at kelly.p.kotlik2.civ@army.mil on or before the close date noted in the solicitation.

Please ensure to submit a completed, signed, and dated document.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number W911SD26QA054is issued as a request for quotation (RFQ) for temporary chiller rentals.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.