SAM #69056726Q000017

This opportunity involves a sole source contract for secure lodging and meeting space to support Division Counsel during a critical trial. - Federal Highway Administration (FHWA), Western Federal Lands Highway Division (WFLHD) is the buyer - Services required: - Secure lodging and meeting space with high-speed Wi-Fi for Division Counsel, Claims Engineers, and Experts - Operational security: physical separation of legal teams - Support for litigation activities (trial) - Selected vendor: Palmetto Hospitality of Washington DC IV LLC (AC Hotel in Vancouver, WA) - Unique requirements: - High-speed Wi-Fi included (no additional fees) - Ability to maintain operational security - Sole source procurement under FAR 13.106-1(b); NAICS code 721110 (Hotels and Motels) - Estimated contract value: approximately $20,000 - Period of performance: April 24, 2026 – May 10, 2026 (about 17 days) - Place of performance: AC Hotel, Vancouver, WA - No specific products or part numbers listed; focus is on hotel/conference services - Interested parties may submit capability statements, but competition is restricted

This procurement action is being conducted under the authority of FAR 13.106-1(b), Soliciting from a Single Source, in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR 13, Simplified Acquisition Procedures.  The North American Industry Classification System (NAICS) code is 721110 with an industry size standard of 40 million and the associated Product Service Code (PSC) is X1AB.

This Notice of Intent is not a request for Proposals or Quotations.  No solicitation document exists, and no telephone or email inquiries will be accepted.  No contract award will be made based on proposals, or quotations received in response to this notice.  Interested persons may identify their interest and capability to respond to the requirement and should furnish detailed data concerning their capabilities to provide services sought including pricing data and technical data sufficient to determine that a comparable source to the government is available. The government may consider all “Expression of Interest” documentation received prior to 03/24/2026.

 A determination by the government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the government. Information received will normally be considered for the sole purpose of determining whether to conduct a competitive procurement.  Responses to this notice must be emailed to WFL.Purchasing@dot.gov and received by Tuesday, 03/24/2026 at 2:00pm PT . Submitters are responsible for ensuring their email reaches the designated contracting officer on-time.