Minnesota Supplier Systems #2000017959

The Minnesota Department of Corrections (MNDOC) is seeking a contractor to provide electronic mail processing and scanning services for all eleven of its correctional facilities. - Government Buyer: - Minnesota Department of Corrections (MNDOC) - Office of Financial Services, Department of Grants and Contracts - Scope of Work: - Comprehensive mail scanning and digitization for all incoming non-privileged mail - Hardware provision and installation at each facility (e.g., QR code scanners, Return to Sender stamps) - Secure, cloud-based system for attorneys and public officials to send legal and special mail online - Features: mail origin verification, QR code generation, sender registration, video evidence recording, legal mail process integration - Retention of original postal mail for 60 days before secure shredding - Digitized mail (including privileged correspondence) stored in a searchable system accessible to MNDOC for up to 7 years - Advanced features may include content review, redaction, content rejection, communication monitoring, and reporting - Compliance with MNDOC Policy 302.020 for mail handling - Educational materials for inmates and families, monthly reporting, and periodic quality control meetings - Facilities Covered: - MCF-Faribault, MCF-Lino Lakes, MCF-Oak Park Heights, MCF-Red Wing, MCF-Rush City, MCF-Saint Cloud, MCF-Shakopee, MCF-Stillwater, MCF-Togo CIP, MCF-Moose Lake, MCF-Willow River - No specific OEMs or vendors are named in the solicitation - Contract Term: - Initial one-year term with options to extend up to four additional years

The Minnesota Department of Corrections is soliciting proposals for mail scanning services across all eleven of its facilities. The goal is to eliminate contraband through the mail system and mitigate risks to incarcerated persons and staff. The contractor will be responsible for scanning all incoming mail, providing necessary hardware, developing a secure system for legal mail, retaining original mail for 60 days, and storing digitized mail for up to 7 years. The contract term is anticipated from July 1, 2026, to June 30, 2027, with options to extend.