SAM #19SZ2326Q0003

Temporary Residential Furniture Rental and Welcome Kits for U.S. Embassy Bern Housing

The U.S. Embassy Bern, under the Department of State, is seeking qualified vendors for temporary residential furniture rental and welcome kit services for government-leased residences in Bern, Switzerland and surrounding areas. - Government Buyer: - U.S. Department of State, U.S. Embassy Bern, General Services Office (GSO) - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Temporary residential furniture rental for approximately 50 government-leased residences - Includes delivery, installation, maintenance, and removal - All furnishings must be new or in excellent condition; mattresses must be new - Furniture style: classic and functional, made from various materials - Defective furniture must be replaced within two working days - Welcome kit packages for incoming U.S. government personnel - Kits are purchased on a one-time fee basis and remain U.S. Government property - Delivery included - Unique or Notable Requirements: - Vendors must be licensed to operate in Switzerland - Proven experience in residential furniture rental and logistics required, preferably with prior support for diplomatic missions or corporate housing - Ability to manage multiple simultaneous orders and provide rapid response - Compliance with local safety, labor, and insurance regulations is mandatory - Transportation charges for furniture are separate; included for welcome kits - Indefinite-delivery indefinite-quantity contract for one year with four one-year option periods - Average furniture rental period is three months, with long-term pricing after six months

Description

The U.S. Embassy in Bern, Switzerland, invites qualified vendors to participate in a solicitation for temporary residential furniture rental and welcome kit services for government-leased residences in Bern and the surrounding areas.

The selected contractor will be responsible for providing a full range of services, including the delivery, installation, maintenance, and removal of residential furniture, as well as the provision of welcome kit packages for incoming U.S. government personnel. All furnishings must be new or in excellent condition, and all mattresses must be new. The contractor should be able to respond quickly to requests, manage multiple simultaneous orders, and ensure compliance with all local safety, labor, and insurance regulations. Prior experience supporting diplomatic missions or corporate housing providers is highly desirable.

Interested vendors must be licensed to operate in Switzerland and demonstrate proven experience in residential furniture rental and logistics. The ability to provide comprehensive, end-to-end support, including delivery, installation, maintenance, and removal is essential.

Vendors interested in this opportunity are invited to request the full solicitation package, which includes the Scope of Work (SOW) and Standard Form SF1449, by contacting Bern GSO Contracting at bernGSOcontracting@state.gov. Complete offers must be submitted electronically no later than April 10, 2026, at 17:00 Europe time.

Evaluation Process: All proposals will be reviewed for technical acceptability based on the requirements outlined in the SOW. Only technically acceptable offers will be considered for price evaluation. The contract may be awarded to the lowest-priced, technically acceptable offer. The Embassy reserves the right to request clarifications or additional information during the evaluation process.

Point of Contact: Bern GSO Contracting U.S. Embassy Bern Sulgeneckstrasse 19 Bern 3007, Switzerland Email: bernGSOcontracting@state.gov

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