# GSA OIG Flags PBS Contract File Gaps

A General Services Administration Office of Inspector General audit found that the Public Buildings Service lacks adequate oversight of electronic contract files in EASi. Missing or incomplete acquisition records and improper marking of controlled unclassified information (CUI) create risks for contract administration, compliance, and sensitive information. PBS agreed with recommendations to strengthen file controls, improve EASi functionality, verify contracting officer representative records at closeout, and train staff.

- PBS contractors should maintain complete, accurate acquisition records and correctly mark CUI in information handled through the service’s contract files.
- For procurement teams, the findings point to vulnerabilities in recordkeeping and closeout processes; PBS’s planned controls and system improvements are intended to address them.
- Organizations supporting PBS may benefit from reviewing their file-submission and CUI-handling practices against the audit’s identified issues.

**Jurisdictions:** federal
**Industries:** Information Technology
**Topics:** Regulatory Compliance, Cybersecurity
**Published:** November 06, 2026

### Government Entities
- General Services Administration (GSA)
- Public Buildings Service (PBS)
- General Services Administration Office of Inspector General (GSA OIG)
- General Services Administration Office of the Chief Information Officer (GSA CIO)

### Sources
- [🆕 #audit report: PBS Should Improve Its Oversight of Electronic Contract Files

🔗 https://t.co/KOKdlIlcdM https://t.co/bqNpSumuNp](https://x.com/GSA_OIG/status/2118746525677305899) - twitter-contract-vehicles