# BOARD OF TRUSTEES RETREAT - Oct 19 2026

The NCSD Board of Trustees retreat, identified by the meeting title as October 19, 2026 (metadata records October 20 UTC), was primarily a discussion session; the chair clarified that the board was not voting on the discussion items. Trustees reviewed proposed updates to school-facility use agreements, including one-time, six-month, and 12-month options, revised rates, consistent insurance requirements, and possible 30-day termination language. The board discussed when longer-term agreements should require board review and whether policy language tied to June 30 should change. No updated rates or agreement changes were approved at the retreat; staff expected further consideration and readings at upcoming board meetings, with notice to existing users before any rate changes take effect.

The board also reviewed a signed five-year memorandum of understanding allowing Newberry College to use Newberry High School’s track and throwing area for $12,000 annually, paid in two $6,000 installments, totaling $60,000. Trustees discussed maintenance costs and asked staff to confirm the college’s liability coverage; the agreement describes coverage limits of $1 million per occurrence, $2 million annual aggregate, and a $5 million broad-liability limit. Other financial discussions included band-program resource needs and a $2,500 grant awarded to a middle-school band program, as well as a possible retiree salary cap that administration was asked to continue exploring; neither item resulted in a spending approval. Votes after executive session concerned hiring recommendations and an employee leave request, not procurement.

**Jurisdictions:** sled
**Industries:** Education, Construction & Infrastructure
**Topics:** Physical Infrastructure, Grants & Funding
**Published:** October 20, 2026

### Sources
- [BOARD OF TRUSTEES RETREAT - Oct 19 2026](https://www.youtube.com/watch?v=4-OUtz3CjcM) - NCSD Live Events