# Baldwin Public Library Board and Trust Meeting on September 28, 2026

The Baldwin Public Library Board and Trust met on September 28, 2026. The board reviewed several facilities and procurement matters, but made no contract award or vendor-selection decision. The loading-dock replacement RFP remains delayed: bids were due July 16, and the city is seeking three quotes to hire an engineer to review the submissions and manage the project. One engineering bid was reported at about $60,000; the project’s completion date has slipped, and the committee reported no funds transferred into the current fiscal year for it. Board members raised safety and scheduling concerns and discussed preparing a letter to the city. The building report also noted a proposed autonomous robot vacuum costing $32,364, including a $250 monthly service fee; a one-week trial may be arranged in January, with no purchase decision made. The current janitorial contract expires in October 2027, and a replacement RFP is expected in summer 2027. Other building work discussed included a lower-level project scheduled to begin November 30, with furniture already ordered, and an atrium HVAC replacement coordinated by the city under warranty.

The board approved the August meeting minutes and vendor payments through the consent agenda. It also approved the FY 2025–26 annual report and related documents for submission to the Birmingham City Commission. The Trust approved its consent agenda, including August receipts of $1,963 and disbursements reported in the transcript as $13,7841 (the amount appears garbled). No procurement-related spending authorization or award was recorded for the loading dock or robot vacuum.

**Jurisdictions:** sled
**Industries:** Construction & Infrastructure
**Topics:** Physical Infrastructure
**Published:** September 28, 2026

### Sources
- [Baldwin Public Library Board and Trust Meeting on September 28, 2026](https://www.youtube.com/watch?v=7LEAwuH1cds) - Bloomfield Community Television