# Massachusetts COMMBUYS #BD-27-1042-IT-IT001-135273

DEP Lakeville Audiovisual Systems, Installation, and Support

**Posted:** November 09, 2026
**Respond By:** December 09, 2026
**Identifier:** BD-27-1042-IT-IT001-135273
**NAICS:** 238210, 334310, 541512, 423620

Massachusetts EEA is seeking an end-to-end audiovisual solution for DEP meeting and collaboration spaces in Lakeville.
- **Government buyer:** Commonwealth of Massachusetts, Executive Office of Energy and Environmental Affairs (EEA), for the Department of Environmental Protection (DEP); EEA Purchasing Department.
- **Scope:** Recommend, supply, install, configure, program, test, and commission systems for 11 rooms: three huddle rooms, one small conference room, five medium conference rooms, one large conference room, and one community room.
- **Room equipment:** The preliminary list calls for 55-inch displays in four rooms, 65-inch displays in five rooms, an 85–95-inch display in one room, and a 98-inch display in one room. Each room needs a wall-mounted system and video-conferencing setup with a camera, microphone, speaker, conferencing capability, and audio. USB/HDMI tabletop cabling may be needed; the large-room setup must accommodate multiple microphones.
- **Named OEM:** **Poly** products appear in the AV standards attachment: Poly Studio USB for huddle rooms, Poly X30 for medium rooms, Poly X50 for large rooms and mobile carts, and Poly X70 for extra-large and flexible-seating rooms. These are standards/reference configurations; the solicitation does not prescribe final equipment models or quantities. Microsoft Teams compatibility is required.
- **Other referenced equipment:** The standards mention room-specific monitors, mounts, cabling, table boxes, optional telephones, and hearing-assistance systems. The pricing document lists three microphones, one for each huddle room.
- **Pricing and coverage:** Submit an itemized equipment and cost schedule identifying manufacturers, models, color options, quantities, installation, related costs, and maintenance, along with a project schedule and not-to-exceed price. Include at least one year of manufacturer warranty and maintenance in the base price, and separately price options for up to five years of total coverage.
- **Notable requirements:** The solution must be modern and user-friendly, support Microsoft Teams, and meet or exceed the stated AV requirements. Any cloud-based software requires EEA Information Security approval.

### Description

The Executive Office of Energy and Environmental Affairs is seeking quotes from qualified vendors on statewide contract ITE002 for recommendations and implementation of a modern, user-friendly audiovisual solution. The work includes supplying and installing AV equipment and video-conferencing setups for huddle, small, medium, and large conference rooms, as well as a community room. The preliminary equipment list specifies wall-mounted systems, monitors, cameras, microphones, speakers, and related cabling as needed. Vendors must complete the required pricing document, including hardware and related costs and maintenance services.

[View original listing](https://www.commbuys.com/bso/external/bidDetail.sda?docId=BD-27-1042-IT-IT001-135273&external=true&parentUrl=close)