# Massachusetts COMMBUYS #BD-27-1042-IT-IT001-135276

DEP Lakeville 11-Room Audiovisual Systems and Installation

**Posted:** November 09, 2026
**Respond By:** December 09, 2026
**Identifier:** BD-27-1042-IT-IT001-135276
**NAICS:** 238210, 334310, 541512, 811210, 541519, 423620

Massachusetts EEA is seeking a room-by-room audiovisual solution for DEP’s Lakeville facility.
- **Buyer:** Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs (EEA), for the Department of Environmental Protection (DEP); EEA Purchasing Department.
- **Scope:** Recommend, supply, install, configure, program, test, and commission AV systems for 11 rooms: 3 huddle rooms, 1 small conference room, 5 medium conference rooms, 1 large conference room, and 1 community room.
- **Displays:** Preliminary list calls for 4 55-inch monitors, 5 65-inch monitors, 1 85–95-inch monitor, and 1 98-inch monitor. Draft AV standards also describe room-based display sizes and equipment configurations.
- **Room systems:** Provide 11 wall-mounted systems and 11 video-conferencing setups with cameras, microphones, speakers, audio, and conferencing functionality. Large-room equipment must support multiple microphones; the pricing document lists 3 microphones for the huddle rooms. Provide USB/HDMI tabletop cabling if needed.
- **OEMs and platforms:** **Poly** products (Studio USB, X30, X50, and X70) appear in draft AV standards as reference configurations, not mandatory makes. Microsoft Teams compatibility is required; equivalent or improved equipment is permitted.
- **Support and requirements:** Include at least one year of manufacturer warranty and maintenance in the base price; separately price support, on-site service levels, and coverage options to reach at least five years. Cloud-based software requires prior EEA information-security approval. Vendors must provide itemized room-by-room pricing.
- **Timing:** Complete installation, testing, commissioning, and operational handover during the planned project period, with completion targeted for mid-2027.

### Description

The Executive Office of Energy and Environmental Affairs is seeking quotes from qualified vendors on statewide contract ITE002 for recommendations and implementation of a modern, user-friendly audiovisual solution at the Massachusetts DEP facility at 20 Riverside Drive, Lakeville, Massachusetts. The work includes AV equipment for three huddle rooms, one small conference room, five medium conference rooms, one large conference room, and one community room, with systems supporting video conferencing and collaboration. Vendors must attend a mandatory site visit and provide itemized equipment and pricing, installation, testing, and commissioning; the installation must be completed by June 30, 2027. The solicitation is restricted to vendors on statewide contract ITE002, and SBPP participation is eligible.

[View original listing](https://www.commbuys.com/bso/external/bidDetail.sda?docId=BD-27-1042-IT-IT001-135276&external=true&parentUrl=close)