# Massachusetts COMMBUYS #BD-27-1042-IT-IT001-135283

Massachusetts EEA seeks Teams-compatible audiovisual systems and installation for DEP’s Lakeville facility

**Posted:** November 09, 2026
**Respond By:** December 09, 2026
**Identifier:** BD-27-1042-IT-IT001-135283
**NAICS:** 238210, 541519, 423620, 334310

The Commonwealth of Massachusetts is seeking a Teams-compatible audiovisual solution for its Department of Environmental Protection facility in Lakeville.
- **Buyer:** Commonwealth of Massachusetts, Executive Office of Energy and Environmental Affairs (EEA); facility beneficiary: Department of Environmental Protection (DEP). The attached draft AV standards are from the Division of Capital Asset Management & Maintenance (DCAMM).
- **OEMs and platforms:** **Poly** products are named in the draft standards; the proposed solution must support **Microsoft Teams**. The preliminary equipment list is reference material, and vendors may propose alternatives that meet or exceed requirements.
- **Rooms and displays:** 3 huddle rooms, 1 small conference room, 5 medium conference rooms, 1 large conference room, and 1 community room. Display quantities are 4 at 55 inches, 5 at 65 inches, 1 at 85–95 inches, and 1 at 98 inches.
- **Named AV equipment:** Poly Studio USB for huddle rooms, Poly X30 for medium rooms, Poly X50 for large rooms and mobile carts, and Poly X70 for extra-large and flexible-seating rooms. Draft standards also reference hearing-assistance equipment; the pricing attachment lists 3 huddle-room microphones. See line items for details and quantities where given.
- **Services and requirements:** Recommend, supply, install, configure, program, test, and commission a functioning system. Provide wall-mounted systems and video-conferencing setups in all 11 rooms, including cameras, microphones, speakers, and audio; the large-room system must support multiple microphones. Include USB/HDMI tabletop cabling if needed.
- **Coverage and security:** Base pricing must include at least one year of manufacturer warranty and maintenance. Separately price optional support, on-site service, and warranty extensions toward at least five years of coverage. Cloud-based software requires EEA Information Security approval, and the site visit is mandatory.
- **Pricing and schedule:** Submit required, itemized pricing for equipment, installation, and maintenance. The project must be installed, tested, commissioned, and operational within the stated implementation period. The draft standards include room-type installation budget estimates, but the procurement data does not provide a total project value.

### Description

The Executive Office of Energy and Environmental Affairs is requesting quotes from qualified vendors on statewide contract ITE002 to recommend and implement a modern, user-friendly audiovisual solution. The work covers AV equipment for three huddle rooms, one small conference room, five medium conference rooms, one large conference room, and one community room at MASS DEP, 20 Riverside Drive, Lakeville, Massachusetts. Vendors are to provide and install equipment, configure and test the systems, and submit itemized pricing; the installation must be completed by June 30, 2027. Participation in the November 17, 2026 site visit is mandatory for responding vendors.

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