# SAM #36C26127Q0145

Two-year maintenance for three Surfacide Helios UV-C disinfection systems

**Buyer:** VA Network Contracting Office 21
**Posted:** November 05, 2026
**Respond By:** November 09, 2026
**Identifier:** 36C26127Q0145
**NAICS:** 811210, 811219

The Department of Veterans Affairs is seeking two years of maintenance coverage for three UV-C disinfection systems at the VA Palo Alto Health Care System.
- **Government buyer:** Department of Veterans Affairs; VA Palo Alto Health Care System (VAPAHCS); Network Contracting Office 21.
- **OEM:** **Surfacide, LLC**, associated with the Surfacide Helios systems and identified as the intended maintenance provider.
- **Equipment:** Three Surfacide Helios UV-C disinfection systems. The systems are identified by serial numbers R52N40QTYCY, R52N40QVCGN, and R52N40QTVQJ.
- **Requested services:** Two years of preventive and corrective maintenance, including labor, parts, materials, repairs, replacements, software support and licensing, training, and analytics/reporting.
- **Notable coverage:** One emitter repair per year; replacement coverage for two control tablets and three safety sensors; and one complete end-of-life lamp replacement during equipment life years six through eight.
- **Software and user support:** Cybersecurity and malware protections, software licensing for up to 15 concurrent users per system, software and firmware updates, training and troubleshooting support.
- **Analytics:** Cycle data storage and dashboard access, real-time reporting, custom queries and reports, and scheduled report delivery.

### Description

The Department of Veterans Affairs, Network Contracting Office (NCO) 21 is issuing this Notice of Intent (NOI) to inform industry contractors of the Government s intent to execute a Sole Source Award under the authority of Revolutionary FAR Overhaul (RFO) 12.102(a). 

The intended contractor is Surfacide, LLC., located at N16W23390 Stone Ridge DR STE G, Waukesha, WI, 53188.

The Department of Veteran Affairs Palo Alto Health Care System (VAPAHCS) is seeking to negotiate a sole source award to Surfacide, LLC. for preventive maintenance services. 

The North American Industry Classification System (NAICS) code for this requirement is, 811210   Electronic and Precision Equipment Repair and Maintenance. Product and Service Code for this requirement is J065   Maintenance, Repair, and Rebuilding of Equipment   Medical, Dental, and Veterinary Equipment and Supplies. The Small Business Administration (SBA) size standard for this sector is $34.0 million.

This notice of intent is neither a formal solicitation nor a request for competitive proposals. No solicitation document is available and telephone requests will not be honored. No award will be made on the basis of unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this action based on this notice is solely within the discretion of the Government. 

All inquiries and concerns must be addressed in writing via e-mail to Michael Alston at michael.alston@va.gov with  36C26127Q0145 Preventive Maintenance Services  referenced in the subject line. A determination by the Government not to compete this proposed procurement based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

<br/><br/><br/><strong>Additional Links:</strong><br/><a href='https://www.va.gov' target='_blank'>Dept. of Veterans Affairs</a>

[View original listing](https://sam.gov/opp/0f161876c45140aa916f50c8ff3b47ae/view)