# Eastvale Planet bids #26-121PW

Eastvale Facilities Maintenance Program Consulting and Optional Owner’s Representative Services

**Posted:** November 04, 2026
**Respond By:** December 01, 2026
**Identifier:** 26-121PW
**NAICS:** 541611, 541614, 541330

The City of Eastvale is seeking consulting support to design a facilities maintenance program for City-owned properties and optionally advise on its rollout.
- **Government buyer:** City of Eastvale, Public Works Department; the initial release identifies the Finance Department.
- **Requested work:** Develop a Phase 1 facilities maintenance program for City Hall, Library, Police Station, Civic Center buildings, Civic Park and plaza, pocket park, Fire Stations 27 and 31, and a surface parking lot.
- **Deliverables:** A digitized, CMMS-import-ready asset register; preventive maintenance tasks and schedules; operating procedures and warranty protocols; staffing and responsibility recommendations; annual operating cost estimates; performance standards and reporting requirements; and editable specifications and procurement documents for future maintenance services.
- **Optional service:** Propose scope, schedule, staffing, and fee for one year of owner’s representative support, including implementation-plan review, performance monitoring, deficiency and corrective-action recommendations, reporting, and knowledge transfer to the Facilities Manager. It requires separate written City authorization.
- **Important restriction:** The selected consultant may not compete for or perform the maintenance work procured using the documents it develops. The City retains contract administration and direction of maintenance contractors.
- **Qualifications and process requirements:** The initial release calls for at least 10 years in business, relevant experience, 10 comparable completed assignments, five comparable assignments for the proposed project lead, and at least five references. An accepted signed NDA is required to access technical documents.

### Description

The City of Eastvale is seeking consulting services to develop a comprehensive Facilities Maintenance Program for its new Civic Center and other City-owned facilities identified in Exhibit I. Phase 1 covers the identified facilities and is the only phase for which a proposal is currently requested; possible Phase 2 work for future facilities would be separately scoped and approved. The program is intended to include asset registries, preventive maintenance schedules, and standard operating procedures to support facility operations and future maintenance procurements. Proposers must also provide a proposed scope, schedule, staffing, and fee for an optional one-year owner’s representative task, which requires separate written City authorization.

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