# SAM #690567-27-SS-0002 Laboratory and Materials-Testing Equipment Calibration, Maintenance, and Repair Services **Buyer:** Western Federal Lands Highway Division **Posted:** November 04, 2026 **Respond By:** December 02, 2026 **Identifier:** 690567-27-SS-0002 **NAICS:** 541380, 811310 The Federal Highway Administration’s Western Federal Lands Highway Division is seeking capable providers for laboratory and materials-testing equipment services. - **Government buyer:** U.S. Department of Transportation, Federal Highway Administration (FHWA), Western Federal Lands Highway Division (WFLHD). - **Requested services:** On-site inspection, preventive maintenance, calibration, standardization, and certification of materials-testing instruments and scientific laboratory equipment, plus as-needed diagnostics, repairs, and post-repair testing. - Equipment includes universal testing machines, load frames, load cells, extensometers, hardness and impact testers, environmental chambers, balances, ovens, gauges, data-acquisition systems, sieves, molds, thermometers, and related apparatus. - The inventory specifies recurring service intervals, commonly every 12 months and also every 6, 24, or 60 months, with applicable AASHTO/ASTM methods. Specific models, part numbers, and quantities are not provided. - **Key requirements:** ISO/IEC 17025:2017 accreditation; SI/NIST-traceable standards; documented service results, calibration certificates, and labels; and manufacturer-recommended preventive maintenance. Emergency repair requests require technician arrival within one day and standard requests within two days. Repairs over $1,000 require a written diagnostic assessment and estimate, with prior authorization. - **OEMs and vendors:** No OEMs, equipment manufacturers, or vendors are named in the provided notice or attachments. - **Period:** A 12-month base period with four 12-month option periods; start and end dates are not provided. ### Description

This is a "REQUEST FOR INFORMATION" only for the proposed work listed in the requirements section below.  This Sources Sought Notice is not a request for formal proposals or quotes.  Responses to this Sources Sought must be received by email no later than the date specified in the response section.  The intent of this sources sought is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned, 8(a), HUBZone, or other Small Businesses interested and capable of performing the proposed work.  Documentation of technical expertise must be presented in sufficient detail for the Government to determine whether your company has the capability and experience to compete for this acquisition. Responses to this notice shall include the following:

  1. Company Name
  2. Point of Contact (POC) Name
  3. POC phone and email
  4. UEI number
  5. Business Size based on NAICS 541380 with an industry size standard of $19.0 million
  6. Socio-economic category, if applicable (e.g., Service-Disabled Veteran Owned Small Business, 8(a), HUBZone, Women Owned Small Business, Small Disadvantaged Business, etc.)
  7. Estimation of your subcontracting requirement
  8. Intent to submit a quote if an RFQ is published
  9. Listing of your relevant past experience for projects that are similar in size and scope to the described requirement and that have occurred in the past 5 years.  Include contract numbers, contact name and title, locations, dollar amounts, and work descriptions

The proposed action is for a hybrid firm-fixed-priced/time & materials  performance-based services purchase order. Refer to the draft Performance Work Statement and Master Requirements List for further details.

Responses to this Sources Sought Notice may be accomplished using the MS Forms attachment or via e-mail to WFL.Services@dot.gov which shall include all information requested in (1) through (9) above.  Determination by the Government to not compete with this proposed contract action based on responses to this notice is solely within the discretion of the Government.

The Government is not obligated to, nor will it, pay for or reimburse any costs associated with responding to this sources sought synopsis request.  This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

Responses are due no later than December 2, 2026, at 2:00pm PST.




Additional Links:
MS Forms SSN Response [View original listing](https://sam.gov/opp/bbbc53dc016c45e1989a4a01af636c22/view)