JOTFOC: ATTACHED -DOWNLOAD
[Redacted] - Justification for Other Than Full and
Open Competition, Succeeding Lease
U.S. General Services Administration
PBS, Office of Leasing
Extension - JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION
PROJECT NUMBER: 6OK0149
Agency Name:
1. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED.
The General Services Administration currently leases x rentable square feet (RSF) of office space at x,
MUSKOGEE, OK under lease number x for the x . The current lease expires x . Approval is requested to
negotiate a succeeding lease with the incumbent Lessor without full and open competition for continued
occupancy at this leased location. The procedures for pursuing a succeeding lease are detailed in GSAR
570.402: Succeeding Leases.
2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS
(INCLUDING ESTIMATED VALUE).
PROBATION submitted a continuing need letter on x for x rentable square feet of office and related
space. To satisfy the x mission requirements, the facility must be within a walkable distance of the front
door of the leased space .
Prospectus Number N/A was submitted to the Office of Management and Budget (OMB) on [date submitted
to OMB], was approved by the House Committee on Transportation and Infrastructure on NA , and the
Senate Committee on Environment and Public Works on NA .
This requirement is for x RSF of space for a x commence on x . The estimated cost of this lease is $x per
rentable square feet per year for an annual cost of $x and a total contract value of $x. The delineated area
is MUSKOGEE, OK . There is no vacant Federal Space available.
(Fully Serviced Rental Rate per RSF x RSF) X Number of Years = Succeeding Lease Total Value
($x2 /RSF x x RSF) x x years = $x Extension / Lease Total Value
3. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN
COMPETITION.
41 U.S.C. 3304(a)(1): Only one responsible source and no other supplies or services will satisfy agency
requirements. This statutory authority is implemented through GSAR 570.402. In accordance with GSAR
570.402, use of the sole source authority is appropriate where it is determined that award to any other
offeror would result in substantial duplication of costs to the Government that are not expected to be
recovered through competition.
4. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR
NATURE OF THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED.
Revised MAR 2026
It is in the best interest of the Government to remain at the current location. Award to other than the
current Lessor would require relocation of the entire requirement and would cause PROBATION to incur
move and replication costs that would not be recovered through competition. Estimated relocation costs
are estimated to be $x (excluding IT). Additionally, this allows the Government to make use of existing
tenant improvements, avoiding replication costs of estimated at $x. In summary special use space such
as interview rooms, locker room, (HVAC) enhanced conference rooms with video teleconferencing
capabilities , enhanced FSL level 2 with special security requirements, for Probation officer gun lockers
etc. that be replicated if Probation had to move. A cost-benefit analysis was completed following the
procedures set forth in GSAR 570.402-6. The cost of relocating xx using the low-cost quote exceeds the
cost of remaining at x. The estimated total savings to the Government is $x.
5. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS
MANY POTENTIAL SOURCES AS IS PRACTICABLE.
Per the requirements of GSAR 570.402, the GSA Lease Contracting Officer placed an advertisement on
the Contracting Opportunities domain of SAM.gov on x for 30 days. In addition, conducted market
research using CoStar.
6. DEMONSTRATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE
GOVERNMENT WILL BE FAIR AND REASONABLE.
Recent market surveys conducted by PBS in MUSKOGEE, OK showed the rental rate within the
delineated area ranges from $x fully serviced per RSF to $x fully serviced per RSF. Market data source -
x.
Therefore, the proposed rental rates for this succeeding lease of $x RSF are within the current market
range for this submarket and are deemed fair and reasonable by the GSA Lease Contracting Officer.
7. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS.
GSAR 570.402-5 allows for negotiation with the incumbent Lessor when a cost-benefit analysis shows
that the Government cannot expect to recover relocation and duplication costs through competition.
On x , PBS conducted market research using Costar report and identified x potentially acceptable
locations (x plus the incumbent) that might meet the agency’s needs within the delineated area. The offer
x Muskogee, OK. However, this new construction was not acceptable locations and their non-ability to
meet the Government’s requirements was not timely or cost effective. In addition, PBS posted an
advertisement confirming GSAR 570.402-2 on the Contract Opportunities domain of SAM.gov website on
x . GSA received total of x expressions of interest in response to the advertisement, including one from
the incumbent Lessor. The incumbent Lessor’s expression of interest indicated that the rate would be $x
per RSF. The interested party that provided the lowest cost quoted a rate of $x RSF (incumbent) in its
expression of interest .
See Figure 1 below for the results of the market research and SAM.gov advertisement, including the
incumbent.
Address Source [EOI/CoStar, etc.] Asking Full-Service
Rental Rate
x Email $x
x $x lease rate) for
Extension
Revised MAR 2026
Figure 1: Market Research Comparables
8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN COMPETITION.
[Consider describing past performance of current Lessor or tenant satisfaction survey results (for
example, noting that the most recent property inspection showed the space to be well maintained and
in good condition.)]
9. LIST OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE
ACQUISITION.
10. STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME
ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION.
There are no systemic barriers to competition. If the agency has a continuing need for space upon lease
expiration, GSA will follow all authorities, regulations and policies applicable to lease acquisition. Should
there be remaining useful life in the Government’s tenant improvements, the Government will consider
the cost of moving from the existing location, and the cost to build out new space when deciding whether
to undergo a competitive action.
Additionally, objective scrutiny will be given to the customer agency’s mission and security requirements
(if applicable) to eliminate unnecessary agency space requirements that may be deemed unduly restrictive.
11. CONTRACTING OFFICER CERTIFICATION.
By signature on this Justification for Other than Full and Open Competition, the GSA Lease Contracting
Officer certifies that the award of a succeeding lease of 4394 RSF is in the Government’s best interest
and that this Justification is accurate and complete to the best of the GSA Lease Contracting Officer’s
knowledge and belief.
_______ x ____________________________________ Date_x_________
x, Lease Contracting Officer
12. PREPARER’S TECHNICAL CERTIFICATION and Approved by:
I certify that the supporting data used to form the basis of this Justification is complete and accurate to the
best of my knowledge and belief.
________ x ______________________________________ Date_x______________
x, LCO
13. ATTACHMENTS
xx- Analysis, required when the Justification action is based upon cost savings to the Government