# Vermont Department of Economic Development #RFP 147

Vermont DMH conference and training venue services

**Posted:** November 02, 2026
**Respond By:** December 04, 2026
**Identifier:** RFP 147
**NAICS:** 721110, 721120, 561920

The Vermont Department of Mental Health is seeking venues for its statewide conference and on-demand training and meeting events.
- **Government buyer:** Vermont Agency of Human Services, Department of Mental Health (DMH); no specific office is identified.
- **Scope 1 — Annual conference:** One accessible venue for a one-day, in-person event for approximately 350 attendees, with a general session and up to seven breakout rooms. Requirements include audiovisual and internet access, event support spaces and coordination, meals and refreshment breaks, optional group dinner, and a guest-room block anticipated to be up to 40 rooms per night.
- **Scope 2 — Ad hoc events:** One or more venues for meetings, trainings, and conferences of varying sizes, from single-room events to multi-room gatherings. Requirements may include accessible meeting space, audiovisual, food and beverage, lodging, parking, and event management.
- **Important requirements:** Proposals should describe venue capacity and comparable offerings. The annual venue must provide sufficient free on-site parking and meet accessibility requirements. Pricing should be predictable, with itemized invoicing for the annual event.
- **OEMs and vendors:** No specific OEMs, venue vendors, or product brands are named. No products, part numbers, or product quantities are requested.
- **Contract outlook:** Contracts may run for up to five years. The State does not guarantee that it will hold the annual conference in any given year or that it will order a minimum number of ad hoc events.

### Description

The Vermont Department of Mental Health seeks proposals for venue services under two scopes of work: a multi-year venue contract for a one-day statewide annual conference for up to 350 attendees, and contracts for smaller ad hoc conferences and trainings. The annual conference is expected in late May or early June, while ad hoc events may range from single-room trainings to multi-room conferences. Bidders may respond to either or both scopes, and the State may award multiple contracts for statewide venue coverage. Contracts may run up to five years; the State does not guarantee annual conference use or a minimum volume of ad hoc events.

[View original listing](https://www.vermontbusinessregistry.com/BidPreview.aspx?BidID=77278)