# Pennsylvania eMarketplace #6100066854

Secure off-site storage and management of DOC legal records

**Posted:** November 02, 2026
**Respond By:** November 13, 2026
**Identifier:** 6100066854
**NAICS:** 493190

The Pennsylvania Department of Corrections is seeking secure off-site storage and management of confidential legal records for its Office of the Chief Counsel.
- **Government buyer:** Pennsylvania Department of Corrections (DOC), Office of the Chief Counsel; procurement managed through the DOC Procurement department / Commonwealth of Pennsylvania.
- **Vendor identified:** Access Information Management Corporation (ACCESS), which currently holds the records. No OEMs or required product brands are specified.
- **Requested services:**
  - Transfer and store approximately **5,500 boxes** of original hard-copy legal records currently held by ACCESS in Delano, Pennsylvania. A new contractor must coordinate the transfer and include its cost in the bid.
  - Provide secure, flood-proof storage with smoke detectors and an automatic sprinkler system, plus indexing and tracking and an online system that lets DOC staff index files.
  - Provide per-carton retrieval, refiling, new additions, pickup, delivery, and transportation, including standard/next-day and same-day options. Same-day delivery capability is required, and retrieved cartons must be sealed or shrink-wrapped.
  - Remove cartons from the records-management system when requested; this does not mean physically destroying the cartons.
  - Supply its own staff, labor, and equipment.
- **Notable contract terms:** One-year initial term with four optional one-year renewals. Renewal price increases require mutual agreement and are capped at 3%; the DOC may extend a term by up to three months.

### Description

The Pennsylvania Department of Corrections seeks a vendor to securely store confidential legal records off-site and provide indexing, tracking, retrieval, and delivery to a designated DOC location upon request. Records must be maintained in original hard-copy format in a secure, flood-proof facility with smoke detectors and an automatic sprinkler system. The vendor must provide an online records-management system, manpower and equipment, and same-day delivery capability. The work includes transferring approximately 5,500 boxes from the current storage facility; the contract is for one year with four optional one-year renewals.

[View original listing](https://www.emarketplace.state.pa.us/Solicitations.aspx?SID=6100066854)