# New York State Contract Reporter #2139845

SUNY Binghamton institution-wide course, exam, and event scheduling platform

**Posted:** October 13, 2026
**Respond By:** November 12, 2026
**Identifier:** 2139845
**NAICS:** 513210, 541511, 541512, 541519, 541611

SUNY Binghamton is seeking a five-year institution-wide platform to schedule academic courses, final exams, events, and University-controlled spaces.
- **Buyer:** State University of New York (SUNY), Binghamton University, Division of Academic Affairs and Purchasing/Procurement Office.
- **Platform requested:** One integrated course, exam, and event scheduling solution; no proposed product, part number, or fixed software quantity is specified.
- **OEMs and vendors mentioned:** **Infosilem** provides Binghamton’s current Timetabler, Exam, and Campus systems and is cited as an incumbent for similar work. **Ellucian** is relevant through the required Banner student information system (SIS) integration. No prospective scheduling vendor is named.
- **Scale and migration:** Migrate current and future course and exam terms plus at least one prior academic year; current, future, and one prior year of event data; and approximately **665 active rooms** with attributes, photos, ownership, availability, and relevant history. Typical volumes include approximately **10,600 course sections** per fall or spring semester, about **900** in summer, **700–860 final exams** per fall or spring serving **14,000–15,000 students**, and about **25,400 events / 41,100 occurrences annually**. The system must support more than **76,300 active identities**.
- **Core capabilities:** Optimize course times and rooms around department, instructor, room, and cohort constraints; optimize exams using student enrollment data; detect and report student conflicts; and enforce institutional limits such as no more than two exams in a 24-hour period. Manage event and room requests, reservation rules, date-effective room attributes, approvals, notifications, role-based access, audit history, and configurable policies.
- **Integration and technical requirements:** Integrate with Ellucian Banner through Ethos or an equivalent supported framework, with near-real-time synchronization; support CAS or SAML authentication and automated identity provisioning and lifecycle management. Offer cloud-hosted or on-premises deployment; on-premises systems must support Microsoft SQL Server or Oracle. Provide an on-demand-refreshable sandbox and secure APIs/data exports. Desired calendar connections include Google Calendar, Microsoft Outlook, and Apple Calendar.
- **Assurance and implementation:** Demonstrate qualifying higher-education deployment experience; meet accessibility requirements and provide a VPAT, HECVAT, and/or SOC 2 report/questionnaire. Provide phased implementation, data migration, integration, training, ongoing support, maintenance, upgrades, and updates. Optional services include custom development, additional integrations, professional services, and enhanced training or consulting.
- **Pricing requested:** Annual subscription/license pricing for five years, including maintenance and support; separate pricing for implementation, integration, customization, training formats, any third-party software, a test instance, and travel. No actual prices are supplied, so the value range below is an indicative estimate only.

### Description

The State University of New York at Binghamton Division of Academic Affairs is seeking a comprehensive academic course, exam, and event scheduling platform for institution-wide use. The platform is intended to provide centralized oversight and distributed departmental participation, support data-informed decision-making, and accommodate instructional formats, enrollment patterns, space constraints, and academic policies. It is expected to serve as the central system of record for instructional, co-curricular, administrative, and student organization activities in University-controlled academic and event spaces. The solicitation specifies a five-year contract term.

[View original listing](https://www.nyscr.ny.gov/Ads/Search)