# SAM #1214533

PHMSA meeting venue, event support, and lodging room block

**Buyer:** PHMSA Acquisition Services Division
**Posted:** October 29, 2026
**Respond By:** November 05, 2026
**Identifier:** 1214533
**NAICS:** 561920, 722320, 721110

The Department of Transportation’s Pipeline and Hazardous Materials Safety Administration (PHMSA) is seeking venue and event services for a two-day Joint Pipeline Advisory Committees meeting in the Washington, D.C. metropolitan area.
- Government buyer: U.S. Department of Transportation, Pipeline and Hazardous Materials Safety Administration (PHMSA), Acquisition Services Division; contact named in the attachment: La'Quise Durham.
- Services requested:
  - Meeting space (line item 001): one main room with U-shaped seating for 25 participants and audience seating, plus a breakout room for 20 with a monitor or screen and HDMI connection.
  - AV and IT package (line item 002): high-speed, VPN-capable Wi-Fi; two large screens and projectors or suitable monitors; 20–25 push-to-talk microphones; table power; house-audio integration and a direct audio feed for court reporting/transcription; and hybrid meeting support compatible with Zoom, Microsoft Teams, or Google Meet.
  - Lodging room block (line item 003): up to 40 room nights at or below the prevailing Federal Per Diem rate. Attendees pay lodging costs directly; the Government has no room-block payment liability.
  - Beverage service (line item 004): continuous water, coffee, and tea during meeting hours; food catering is not required.
- Notable requirements: provide floor plans and current photos/details of proposed spaces. The room block has no attrition or minimum-pickup penalties, and the Government may cancel up to five rooms without charge within 72 hours before the event.
- Named conferencing platforms: Zoom, Microsoft Teams, and Google Meet. No specific venue vendor, equipment manufacturer, or product make is identified.

### Description

<p>The Department of Transportation&rsquo;s Pipeline and Hazardous Materials Safety Administration (PHMSA) requires full-service event setup and lodging in the <strong>Washington, D.C. Metropolitan Area</strong> for the <strong>Joint Pipeline Advisory Committees: Repair Criteria Review</strong> meeting on <strong>December 2&ndash;3, 2026</strong>.</p>

<p>Core Requirements</p>

<ul>
	<li>
	<p><strong>Dates &amp; Schedule:</strong> 2-day meeting (December 2&ndash;3, 2026 | 9:00 AM &ndash; 5:00 PM EST daily).</p>
	</li>
	<li>
	<p><strong>Meeting Facilities:</strong></p>

	<ul>
		<li>
		<p><strong>Main Room:</strong> U-shaped table layout for 25 primary participants, plus additional classroom/audience seating.</p>
		</li>
		<li>
		<p><strong>Breakout Room:</strong> 1 room seating up to 20 people, equipped with a monitor and HDMI connection.</p>
		</li>
	</ul>
	</li>
	<li>
	<p><strong>Audio-Visual &amp; IT:</strong></p>

	<ul>
		<li>
		<p>High-speed/VPN Wi-Fi.</p>
		</li>
		<li>
		<p>2 large screens with digital projectors.</p>
		</li>
		<li>
		<p>20&ndash;25 push-to-talk table microphones for the main U-shape setup.</p>
		</li>
		<li>
		<p>Power strips at tables, court reporter/transcription direct audio feed and power, and hybrid video conferencing support (Zoom/Teams/Meet).</p>
		</li>
	</ul>
	</li>
	<li>
	<p><strong>Lodging Room Block:</strong> Up to 40 total room nights (Check-in: Dec 1; Check-out: Dec 4) at or below prevailing Federal Per Diem rates. Rooms are non-priced and billed directly to individual attendees (zero government liability).</p>
	</li>
	<li>
	<p><strong>Beverage Service:</strong> Continuous water, coffee, and tea service throughout both days (no food catering required).</p>
	</li>
</ul>
<br/><br/><br/><strong>Additional Links:</strong><br/><a href='https://marketplace.unisonglobal.com/fbweb/fbobuyDetails.do?token=olwZ1xhG%2BlUag7wGdwnSG8BIIw7tGia3da7mGP1wLgnIjOCEx%2FgHSjE%3D' target='_blank'>Buy #1214533 Joint Pipeline Advisory Committees: Repair Criteria Review</a>

[View original listing](https://sam.gov/opp/8ae31e0328464a728280229a01286832/view)