# SAM #FA480027Q0003

Turnkey lodging, conference, catering, and event support for an Air Force A2 Directorate off-site

**Buyer:** 480th Fighter Squadron
**Posted:** October 13, 2026
**Respond By:** October 16, 2026
**Identifier:** FA480027Q0003
**NAICS:** 721110, 561920, 722310, 721199, 722320

The U.S. Air Force A2 Directorate is seeking one turnkey venue package for a strategic planning off-site near Leesburg, Virginia.
- **Government buyer:** Department of the Air Force, U.S. Air Force A2 Directorate; the initial notice identifies the 633rd Contracting Squadron (CONS), Air Combat Command.
- **Scope:** One consolidated solution for approximately 40–45 attendees, combining meeting and breakout space, lodging, catering, audio-visual and internet services, and event coordination.
- **Venue requirements:** In the Leesburg, Virginia area, within 50 miles of Leesburg and at least 150 miles from Langley Air Force Base. **Leesburg National Conference Center** is identified as the preferred venue, not as an OEM.
- **Meeting and technology services:** General session room during scheduled hours; breakout space for 15, preferably boardroom or hollow-square style; projector and screen, podium microphone, broadband and Wi-Fi suitable for 40–45 attendees, PC audio connection capability, and technical support available on call.
- **Lodging and catering:** Lodging for approximately 45 people for three nights, meals and continuous morning and afternoon breaks, with menus accommodating common dietary restrictions. The attendee count may increase, and headcount reductions must be allowed without penalty up to seven business days before the event.
- **Coordination:** Dedicated event coordinator and support from setup through teardown. The revised solicitation requires a single consolidated venue solution rather than separate venue packages.
- **OEMs and named vendors:** No product OEMs or competing vendors are identified. Leesburg National Conference Center is the named preferred venue.
- **Products and part numbers:** No physical products or product part numbers are requested. The revised RFQ identifies the consolidated service under CLIN 0001.

### Description

<p>The 633rd Contracting Squadron (CONS) hereby issues this Request for Quote (RFQ) for commercial items prepared in accordance with (IAW) the format in FAR 12.201-1(a), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. In accordance with FAR 5.101(c)(4), all responsible vendors meeting the specifications listed in this RFQ are invited to submit a quotation, bid, or proposal, which will be fully considered by the agency. This requirement is for a secure, self-contained, high-quality offsite venue situated outside of the immediate National Capital Region (NCR) to host approximately 40 senior military and civilian leaders (Brigadier Generals, Colonels, GG-15 civilians, and Senior Enlisted Leaders) for a multi-day strategic planning session. The primary objective is to secure a distraction-free operational environment, away from the daily operational tempo of the NCR, to facilitate critical, long-range strategic alignment, innovation, and leadership cohesion.</p>

<p>Please be advised of an administrative correction to the solicitation. The correct RFQ number is FA480027Q0003 (previously listed as FA480027Q0001).</p>

<p>Additional questions were received from prospective vendors regarding the potential division of this requirement into two separate CLINs. However, to ensure seamless execution, physical security, and operational continuity of the mission, the Government requires a single, consolidated venue solution.</p>

<p>Additionally, the anticipated number of attendees may increase. As a result, the Statement of Requirement (SOR), Request for Quotation (RFQ), and associated solicitation documents were revised on October 15, 2026, to reflect these changes.</p>

<p>All interested vendors are requested to submit their final quotations based on the revised solicitation package dated October 15, 2026.</p>

<p>Thank you for your understanding and cooperation. We apologize for any inconvenience resulting from these revisions. Please note that the quotation submission deadline remains unchanged at <strong>5:00 PM EST on October 16, 2026</strong>.</p>

[View original listing](https://sam.gov/opp/8bc86f5ab2474aa2a2219d43e03ed07d/view)